Clerk I: Records, Courts & Passport Services

Denton County; Flower Mound (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Denton County is seeking a Deputy Clerk I to perform specialized clerical, administrative, and secretarial tasks in an assigned department. The role includes answering phones, greeting visitors, routing inquiries, and handling emails and faxes.

The incumbent will use data entry and word processing tools to maintain files, process mail, and balance the cash drawer on a daily basis. Responsibilities also cover screening birth, death, and marriage records applications, verifying documents, and

Qualifications

• High School Diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework is preferred.
• Specific certifications related to the area of assignment may be required for this position.

Responsibilities

• Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.
• Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.
• Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.
• Balances the cash drawer daily and prepares related reports on a daily and weekly basis.
• Screens applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates and marriage licenses; screens applicants for birth and death records to determine eligibility to obtain such documents.
• Records legal documents; analyzes and evaluates submitted documents for accuracy and inclusion of all legal requirements.
• Collects court costs and fees.
• Scans all recorded documents, including birth and death certificates, as well as marriage licenses; performs verification process and scrutinizes captured image for accuracy, completeness, and image quality; manually indexes the records after scanning.
• Opens and assigns criminal cases to various courts and delivers to the courts for further processing.
• Performs passport services for US Citizens.

Skills

Clerical skills

Data entry

Phone handling

Record keeping

Attention to detail

Education

High School Diploma or GED

Some college coursework

Certifications related to the area may be required

Tools

Word processing

Data entry systems

Scanning/record indexing

Job description

Denton County is seeking a Deputy Clerk I to perform specialized clerical, administrative, and secretarial tasks in an assigned department. The role includes answering phones, greeting visitors, routing inquiries, and handling emails and faxes.

The incumbent will use data entry and word processing tools to maintain files, process mail, and balance the cash drawer on a daily basis. Responsibilities also cover screening birth, death, and marriage records applications, verifying documents, and