Administrative Specialist III - Sheriff Administration

Defense Mechanics Inc; Denton (TX); On-site; USD 45,342 - 52,597; Full time

Benefits offered by this job

Group health plans

Employee Assistance Program (EAP)

Tuition Reimbursement

Wellness Program

12 paid holidays

Job summary

Defense Mechanics Inc is hiring an Administrative Specialist III to support the Sheriff's department in Denton, TX. This full-time role requires strong organizational skills and the ability to manage confidential documentation.

Applicants should possess a High School Diploma or GED and at least three years of relevant experience. Responsibilities include research, data management, and office coordination.

Denton County offers a comprehensive benefits package including health, retirement, and paid holidays.

Qualifications

• 3+ years of experience in a related field or equivalent education.
• Ability to obtain TCIC/NCIC Certification and CJIS Security Awareness Certification.
• Knowledge of Texas State Library and Archives Commission preferred.

Responsibilities

• Perform research and compile data for special projects.
• Answer phones, greet visitors, and respond to inquiries.
• Establish and maintain files and records; perform data entry.
• Coordinate multiple departmental programs and ensure alignment with regulations.

Skills

Research and data compilation

Communication and interpersonal skills

Office management

Compliance tracking

Education

High School Diploma or GED

Job description

Salary: $45,342.00 - $52,597.00 Annually | Location: Denton, TX | Job Type: Full‑Time Non‑Exempt | Department: Sheriff - PR_6018 - Administration | Closing Date: Continuous

Overview

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Responsibilities

• Perform research and compile data for special projects, reports or other publications; prepare correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.
• Answer phones, greet visitors, and respond to inquiries related to the county or specific department; direct visitors to the correct employee or department as necessary.
• Process incoming and outgoing mail; route mail to proper recipient.
• Establish and maintain files and records; retrieve materials as requested; perform data entry as requested.
• Maintain office supply inventories, ordering and distributing supplies as necessary.
• Coordinate multiple departmental programs through scheduling, training, managing, and monitoring; oversee office management in the department without direct supervisory responsibility.
• Display and reflect the culture, mission, vision, values, and direction of the department.
• Maintain regular and punctual attendance.
• Track and organize compliance deadlines with the Texas Commission on Law Enforcement regarding the Support Services and Internal Affairs Divisions.
• Manage high‑priority and confidential documentation.
• Coordinate interdepartmental communication.
• Ensure the agency remains aligned with current and emerging regulatory requirements.
• Support audits and legal inquiries.
• Maintain accurate and properly archived records.
• Perform other related duties as required.

Qualifications

• High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience.
• Specific certifications related to the area of assignment may be required for this position. Paralegal certification preferred.
• Extensive knowledge of the Texas State Library and Archives Commission preferred.
• Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.
• Ability to obtain required certifications: TCIC/NCIC Certification and CJIS Security Awareness Certification.

Benefits

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long‑term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full‑time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more. Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part‑Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1,250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job‑protected leave for the birth, adoption, or placement of a child for foster care, to care for a child, spouse, or parent with a serious health condition, for an employee with a serious health condition.