Deputy Clerk- Auto Titles UCC

Laramie County; Cheyenne (WY); On-site; USD 36,000 - 48,000; Full time

Job summary

Laramie County in Cheyenne, WY seeks an Auto Title/UCC Clerk to perform titling and lien processing tasks under direct supervision. You will research VINs, resolve ownership disputes, and liaise with dealers, banks, and the DOT to obtain vehicle history reports and ensure regulatory compliance.

Responsibilities include reviewing legal documents for transfer of ownership, maintaining UCC filing records, and advising customers on title requirements; eligibility for notary is required.

Qualifications

• Knowledge of auto titles functions and activities.
• Knowledge of laws and regulations for transfer of ownership of personal property.
• Knowledge of filing, perfecting, releasing and terminating liens.
• Knowledge of scanning/transmitting documents.
• Ability to liaise with dealers, banks, and public.

Responsibilities

• Conducts research of State and local databases to resolve discrepancies in VINs, ownership disputes, and chain of title; provides information to law enforcement; liaises with other titling jurisdictions.
• Corresponds with motor vehicle dealers, banks, credit unions, insurance/finance companies and the public regarding titling requirements; liaises with DOT for vehicle history reports.
• Examines and analyzes legal documentation for transfer of ownership; ensures compliance with state/federal rules.
• Accepts and verifies financial statements and other documents for filing and perfection of liens; maintains database of UCC filing information; terminates liens.
• Interviews, confers and advises customers on requirements to establish ownership of motor vehicles.
• Stays current on changes; assists with developing policies and procedures.

Skills

Auto title knowledge

Ownership transfer laws

Liens processing

Document research

Notary eligibility

Communication with agencies

Education

High School Diploma or equivalent

Tools

Document scanning

Database management

Job description

Under direct supervision, performs a variety of functions within the Auto Title/UCC Department.

Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Conducts research of State and local databases to resolve discrepancies in vehicle identification numbers, ownership disputes, and chain of title; provides information to law enforcement agencies; liaises with other titling jurisdictions to obtain necessary information to resolve disputes; researches transfer of ownership laws of other states and countries; researches military rules and regulations pertinent to the purchase, registration and shipment of motor vehicles from overseas duty stations.
• Corresponds with motor vehicle dealers, banks, credit unions, insurance/finance companies and the general public regarding motor vehicle titling requirements; liaises with the Department of Transportation to obtain vehicle history reports as required.
• Examines and analyzes legal documentation for the transfer of ownership of motor vehicles; ensures compliance with State and Federal statutes and Wyoming Department of Transportation and Department of Revenue rules and regulations.
• Accepts and verifies financial statements and other documents presented for filing and perfection of liens on personal property; maintains database of UCC filing information, terminates liens.
• Interviews, confers and advises customers on requirements to establish ownership of motor vehicle.
• Stays current regarding Federal/State statutory changes or policy modifications; provides assistance with developing policies and procedures.
• Performs other duties as assigned or required.

Minimum Qualifications:

High School Diploma or equivalent; two years experience in consumer lending or processing motor vehicle titling documentation with a governmental entity or motor vehicle dealership; or equivalent combination of education, training and experience. Must be bondable and able to become a Notary.

Knowledge and Skills:

• Knowledge of auto titles functions and activities.
• Knowledge of laws and regulations applicable to the transfer of legal ownership of personal property.
• Knowledge of laws and regulations for filing, perfecting, releasing and terminating liens.
• Knowledge of processes for microfilming, scanning and transmitting documents.
• Skill in performing a variety of auto title functions and activities.
• Skill in analyzing documentation in relation to the transfer of ownership of personal property.
• Skill in maintaining vehicle identification databases and titling/ownership information.
• Skill in terminating liens and performing partial releases of collateral.
• Skill in conducting research and determining the value of personal property.Skill in liaising with various parties in relation to motor vehicle title activities.