Department Support Assistant

CHI Health; Omaha (NE); On-site; USD 34,000 - 42,000; Full time

Job summary

CommonSpirit Health in Omaha seeks a Department Support Assistant to provide clerical support and coordinate office operations, acting as the heartbeat of our facility administration. You will be the front-line contact, manage a multi-line switchboard, schedule conference rooms and A/V, handle correspondence, and create documents to keep the team organized.

Candidates should have a high school diploma or GED and some undergraduate coursework, with strong multitasking and communication skills to

Qualifications

• High school diploma or GED required.
• Some undergraduate coursework completed.

Responsibilities

• Front-line receptionist, operate a multi-line switchboard.
• Coordinate conference room schedules and A/V equipment.
• Maintain internal directories and process business correspondence.
• Create and edit documents, spreadsheets, and presentations to keep the team organized.

Skills

Customer service

Multitasking

Effective communication

Education

High School Diploma or GED

Some undergraduate coursework

Job description

Job Summary and Responsibilities

As ourDepartment Support Assistant, you will serve as the heartbeat of our facility operations, providing essential clerical support and administrative coordination. In this vital role, you will be the primary point of contact for our office, ensuring that our local department runs efficiently while maintaining a professional environment that reflects our commitment to excellence in healthcare support services.

Every day you will manage a variety of operational tasks, including acting as a front-line receptionist, operating a multi-line switchboard, and coordinating conference room schedules and A/V equipment. You will handle sensitive facility security procedures, maintain accurate internal directories, process business correspondence, and utilize technical software to create and edit documents, spreadsheets, and presentations to keep our team organized and informed.

To be successful in this role, you will possess a high school diploma or GED along with some completed undergraduate coursework, demonstrating a strong ability to follow instructions and analyze data. We are looking for a customer-service-driven professional who excels at multitasking, remains composed under pressure, and demonstrates the initiative to seek guidance when navigating organizational change. Your ability to communicate effectively and maintain a collaborative spirit will be key to meeting our business goals and supporting our facility’s mission.

Job Requirements

Required

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire and
• some undergraduate level coursework completed. , upon hire

Preferred

• One year of general office, clerical, or business-related experience.

Where You'll Work

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.