Department Support Assistant

CHI; Omaha (NE); On-site; USD 22,000 - 30,000; Full time

Job summary

CHI Health Immanuel Medical Center in Omaha, NE is seeking a Department Support Assistant to serve as the heart of office operations. You will provide essential clerical and administrative support to clinical teams, manage a multi-line switchboard, schedule rooms, and maintain documents and manuals.

The role emphasizes professional communication in a fast-paced healthcare setting. The ideal candidate has a high school diploma or GED, with some undergraduate coursework preferred, and a proactive,

Qualifications

• High school diploma or GED, with some undergraduate coursework preferred.
• Experience in office administration is a plus.
• Strong communication and organizational skills are essential.
• Proficient with MS Office and data management.

Responsibilities

• Operate a multi-line switchboard and front-desk duties.
• Schedule conference rooms and coordinate office logistics.
• Create and edit documents, spreadsheets, and presentations.
• Maintain internal directories and procedure manuals.
• Support department resources to maintain operational excellence.

Skills

Front desk

Administrative support

Customer service

Data entry

Education

High School Diploma

GED

Some undergraduate coursework

Tools

Microsoft Office

Job description

Job Summary And Responsibilities

As our Department Support Assistant, you will serve as the heartbeat of our office operations, providing essential clerical and administrative support to our clinical teams at Alg Health-Immanuel Medical Center. You will act as the primary point of contact for our department, ensuring a seamless, welcoming, and professional environment for guests, employees, and patients alike. This is an ideal opportunity for a detail-oriented professional looking to contribute to a collaborative, high-quality healthcare setting within the CommonSpirit Health network.

Every day you will manage a variety of front-desk and office coordination tasks, including operating a multi-line switchboard, scheduling conference rooms, and maintaining facility security procedures. You will be responsible for creating and editing professional documents, spreadsheets, and presentations while keeping our internal directories and procedure manuals up to date. By prioritizing exceptional customer service and effectively coordinating department resources, you will ensure our team has the administrative infrastructure needed to reach our business goals and maintain operational excellence.

To be successful in this role, you will possess a high school diploma or GED, with some undergraduate coursework preferred, and the ability to demonstrate professional communication skills in a fast-paced environment. You are a proactive problem-solver who can analyze data, manage multiple priorities, and take initiative when navigating change initiatives. If you are a reliable, tech-savvy team player with a passion for supporting healthcare operations, we invite you to join our team and make a meaningful impact on our daily operations.

Job Requirements

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire and
• some undergraduate level coursework completed. , upon hire

Where You'll Work

CHI Health Immanuel, located in North Omaha just off of I-680 on 72nd Street, offers a full-service hospital, cancer center, rehabilitation center, specialty spine hospital and more. For well over a century, our commitment to serve our community inspires our staff to provide the highest quality of care to all who we have the privilege to serve.

Pay Range

$15.67 - $22.14 /hour