Department Support Assistant

Catholic Health Initiatives; Omaha (NE); On-site; USD 22,000 - 31,000; Full time

Job summary

Catholic Health Initiatives is seeking a Department Support Assistant at CHI Health Immanuel Medical Center in Omaha, NE. You will be the heartbeat of office operations, handling front-desk duties, coordinating meetings, and supporting clinical teams with clerical tasks.

Requirements include a high school diploma or GED, with some undergrad coursework preferred. You will use MS Office to prepare documents and reports, ensure neat directories, and uphold professional, welcoming service for staff,

Qualifications

• High school diploma or GED required.
• Some undergraduate coursework preferred.
• Strong communication skills in a fast-paced environment.

Responsibilities

• Provide clerical and administrative support to clinical teams.
• Operate a multi-line switchboard and schedule conference rooms.
• Create and edit documents, spreadsheets, and presentations.
• Maintain internal directories and procedure manuals; support security procedures.

Skills

Front-desk duties

Clerical support

Customer service

Professional communication

Data analysis

Education

High School Diploma or GED

Some undergraduate coursework

Tools

Microsoft Office

Job description

Job Summary and Responsibilities

As our Department Support Assistant, you will serve as the heartbeat of our office operations, providing essential clerical and administrative support to our clinical teams at Alg Health-Immanuel Medical Center. You will act as the primary point of contact for our department, ensuring a seamless, welcoming, and professional environment for guests, employees, and patients alike. This is an ideal opportunity for a detail-oriented professional looking to contribute to a collaborative, high-quality healthcare setting within the CommonSpirit Health network.

Every day you will manage a variety of front-desk and office coordination tasks, including operating a multi-line switchboard, scheduling conference rooms, and maintaining facility security procedures. You will be responsible for creating and editing professional documents, spreadsheets, and presentations while keeping our internal directories and procedure manuals up to date. By prioritizing exceptional customer service and effectively coordinating department resources, you will ensure our team has the administrative infrastructure needed to reach our business goals and maintain operational excellence.

To be successful in this role, you will possess a high school diploma or GED, with some undergraduate coursework preferred, and the ability to demonstrate professional communication skills in a fast-paced environment. You are a proactive problem-solver who can analyze data, manage multiple priorities, and take initiative when navigating change initiatives. If you are a reliable, tech-savvy team player with a passion for supporting healthcare operations, we invite you to join our team and make a meaningful impact on our daily operations.

Job Requirements

Required

• High School Graduate General Studies, upon hire or
• High School GED General Studies, upon hire and
• some undergraduate level coursework completed. , upon hire

Where You'll Work

CHI Health Immanuel, located in North Omaha just off of I-680 on 72nd Street, offers a full-service hospital, cancer center, rehabilitation center, specialty spine hospital and more. For well over a century, our commitment to serve our community inspires our staff to provide the highest quality of care to all who we have the privilege to serve.

Pay Range

$15.67 - $22.14 /hour

We are an equal opportunity/affirmative action employer.