Administrative Coordinator for Campus Operations & Events

CSU; Long Beach (CA); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

EAP

Job summary

California State University, Long Beach (CSULB) is seeking an Administrative Support Coordinator II to provide office reception and operations support for Beach Building Services. The role coordinates a wide range of administrative functions to ensure smooth day-to-day operations and offers direct support to the Director of Business Operations.

The position includes calendar management, supply procurement, travel planning, event coordination, and payroll/personnel assistance, with a 1.0

Qualifications

• Five years of administrative support experience or equivalent required.
• Calendar management and supporting directors’ schedules.
• Procurement tracking, travel planning and invoicing support.
• Payroll and personnel administrative support and interview scheduling.

Responsibilities

• Manages calendar for Director of Business Operations. Completes and carries out special projects/tasks.
• Requests and monitors service of office equipment; main contact for supply orders; maintains office logs and copier reports.
• Provide fiscal support in tracking procurement, maintaining P-Card, processing invoices; plan and reconcile travel for BBS administration.
• Point of contact and main organizer of BBS and campus-supported events.
• Assists Payroll and Personnel administratively with filing, organizing, scanning documents, interview scheduling, and print shop orders.

Skills

Calendar management

Office administration

Procurement tracking

Payroll/Personnel support

Vendor coordination

Communication skills

MS Office

Spreadsheets

Tools

MS Office

Spreadsheets

Job description

California State University, Long Beach (CSULB) is seeking an Administrative Support Coordinator II to provide office reception and operations support for Beach Building Services. The role coordinates a wide range of administrative functions to ensure smooth day-to-day operations and offers direct support to the Director of Business Operations.

The position includes calendar management, supply procurement, travel planning, event coordination, and payroll/personnel assistance, with a 1.0