Communication Studies Department Coordinator

The California State University; Long Beach, Northern (CA, KY); Hybrid; USD 43,000 - 71,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

Retirement plans (CalPERS)

Tuition fee waiver programs

Job summary

California State University Long Beach is seeking an experienced administrative professional to coordinate a large department’s office operations, budgets, records, and travel. The role supports faculty, staff, and students with policy guidance and day-to-day administration, ensuring consistent application of university procedures.

The position emphasizes accuracy, proactive communication, and organization while coordinating events, scheduling, and departmental reports in a dynamic academic

Qualifications

• Equivalent to five years of administrative support experience.
• Experience maintaining budget and financial records.
• Ability to follow university policies and procedures.
• Strong organizational and communication skills.

Responsibilities

• Budget and fiscal records: data entry of allocations and expenditures; monitor account balances.
• Disseminate and implement procedures, policies, and practices.
• Departmental record-keeping, reports, and written material preparation.
• Arrange events and activities and maintain department personnel files.

Skills

Administrative support

Budget management

Record keeping

Communication skills

Job description

Job no: 562701
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the direction of the Department Specialist, coordinates an office of approximately 95 academic employees, which includes 23 tenured/tenure-track faculty 1 FERP, 40 Lecturers, 17 Teaching Associates, and 14 Graduate Assistants; ftes of 1,215.80 with three BAs (1,084) majors and second majors, a minor (61) and an MA (23). Serves as the primary resource for information regarding Department policy and practice for faculty, students, and staff providing continuity in policy and procedure; maintains Department budget and records; and particularly budget and travel.

Key Responsibilities

• Budget and fiscal records - Performs data entry of budget allocations and expenditures and maintains account balances with CMS.
• Understand, disseminate, and implement procedures, policies, and practices
• Departmental record-keeping, records processing, reports, and written material preparation
• Arranging events and activities
• Maintains all required department personnel file and records.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,367 (Step 1) - $6,362 (Step 20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

This position is a highly organized and proactive administrative professional with demonstrated experience in budget and fiscal management, including maintaining financial records, monitoring account balances, processing expenditures, preparing budget projections, coordinating purchases, obtaining quotes, processing requisitions, and managing travel-related documentation. They possess a thorough understanding of departmental and university policies, procedures, and practices, ensuring consistent application while identifying opportunities for process improvements and recommending effective solutions that align with institutional guidelines.

The successful candidate serves as a central point of communication for students, faculty, administrators, and the public, providing exceptional customer service and accurate information regarding academic programs, university policies, procedures, forms, and petitions. They effectively coordinate with internal and external stakeholders, assist with course scheduling and classroom resource planning, maintain scheduling databases, prepare and update departmental reports, and support the development and editing of departmental publications and catalog materials.

In addition, the ideal candidate demonstrates strong record-keeping and administrative skills, maintaining student, personnel, and departmental records; managing correspondence; preparing reports and written materials; coordinating textbook orders and course materials; tracking inventory; and supporting faculty with a variety of clerical and project-related needs. They assist with recruitment and personnel processes, ensure compliance with hiring requirements, and contribute to the planning and execution of departmental events and activities. With exceptional attention to detail, strong organizational abilities, and the flexibility to support assistants, coordinators, chairs, faculty, and students on a wide range of projects and assignments, the ideal candidate plays a key role in ensuring the efficient and effective operation of the department.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence".

Education and Experience

Equivalent to five years of administrative support experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

Advertised: Sep 29 2026 Pacific Daylight Time
Applications close: Oct 13 2026 Pacific Daylight Time