Department Operations & Budget Coordinator

Macalester College; United States; On-site; USD 32,000 - 34,000; Part time

Job summary

Macalester College is seeking a part-time Department Coordinator for the Chemistry Department. The role includes managing department purchases, paying invoices, supporting budget monitoring, and hiring/supervising work-study students.

You will also maintain the department’s webpages and social media, coordinate events, and prepare data reports for college offices and external organizations. This is a 0.42 FTE, 20 hours/week during the academic year with additional summer hours.

Qualifications

• 1–3 years of general administrative and office coordinating experience; higher education experience a plus.
• High school diploma or equivalent; Associate degree preferred.
• Experience in event planning and organization.

Responsibilities

• Make departmental purchases including office supplies, some lab and instructional supplies, and refreshments for department functions.
• Pay invoices, report and document expenses, and perform transfer of funds to and from department budget.
• Support chair in monitoring of department budget.
• Hire student employees and monitor their work-study awards.
• Train and supervise student employees; oversee department student office workers.
• Maintain and update the department webpage and social media presence.
• Communicate announcements for opportunities and events to department, students, and College.
• Attend department meetings, take notes, and help compile data/reports for college offices and organizations.
• Plan and support community-building events and serve as first point of contact for visitors.

Skills

Administrative support

Budget monitoring

Event planning

Student hiring

Web upkeep

Social media

Google Suite

Microsoft Office

Communication skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Accounting software

Job description

Macalester College is seeking a part-time Department Coordinator for the Chemistry Department. The role includes managing department purchases, paying invoices, supporting budget monitoring, and hiring/supervising work-study students.

You will also maintain the department’s webpages and social media, coordinate events, and prepare data reports for college offices and external organizations. This is a 0.42 FTE, 20 hours/week during the academic year with additional summer hours.