Part-Time Department Coordinator, Chemistry

Macalester College; United States; Vor Ort; USD 32.000 - 34.000; Teilzeit

Zusammenfassung

Macalester College is seeking a part-time Department Coordinator for the Chemistry Department. The role includes managing department purchases, paying invoices, supporting budget monitoring, and hiring/supervising work-study students.

You will also maintain the department’s webpages and social media, coordinate events, and prepare data reports for college offices and external organizations. This is a 0.42 FTE, 20 hours/week during the academic year with additional summer hours.

Qualifikationen

• 1–3 years of general administrative and office coordinating experience; higher education experience a plus.
• High school diploma or equivalent; Associate degree preferred.
• Experience in event planning and organization.

Aufgaben

• Make departmental purchases including office supplies, some lab and instructional supplies, and refreshments for department functions.
• Pay invoices, report and document expenses, and perform transfer of funds to and from department budget.
• Support chair in monitoring of department budget.
• Hire student employees and monitor their work-study awards.
• Train and supervise student employees; oversee department student office workers.
• Maintain and update the department webpage and social media presence.
• Communicate announcements for opportunities and events to department, students, and College.
• Attend department meetings, take notes, and help compile data/reports for college offices and organizations.
• Plan and support community-building events and serve as first point of contact for visitors.

Kenntnisse

Administrative support

Budget monitoring

Event planning

Student hiring

Web upkeep

Social media

Google Suite

Microsoft Office

Communication skills

Ausbildung

High school diploma or equivalent

Associate degree preferred

Tools

Accounting software

Jobbeschreibung

Overview

The Department Coordinator will be responsible for department purchasing and accounting and will provide support for the monitoring and maintenance of the budgets. They will bear primary responsibility for the hiring and monitoring of work-study students, the creation and maintenance of web-based departmental information and social media presences, and communication of events and opportunities within the departments and College. They will provide administrative support for all department members and will collaborate with department members to provide needed data and reports both within and beyond the College. They will plan and support department events and serve as a point of contact for visitors to the department. A campus-wide network of academic staff with similar responsibilities is available to provide professional advice and mentoring.

This is a part-time position (0.42 FTE) that works 20 hours during the academic year (September through May) and approximately 5-10 hours a week during the summer months.

About the Department

The Chemistry Department provides opportunities for students to learn chemistry and biochemistry through challenging classroom, laboratory, and research experiences. Students participating in our program will master chemical content and laboratory skills, and develop critical thinking and communication skills that will prepare them well as scientists, health professionals, and scientifically literate citizens. The Chemistry Department fosters the professional growth of faculty and staff through participation in research and other scholarly activities that contribute to the field of chemistry.

Responsibilities & Qualifications

• Make departmental purchases including office supplies, some lab and instructional supplies, and refreshments for department functions.
• Pay invoices, report and document expenses, and perform transfer of funds to and from department budget.
• Support chair in monitoring of department budget.
• Other accounting and financial support as needed.
• Hire student employees and monitor their work-study awards.
• Work with the relevant departmental staff and faculty colleagues to train and supervise student employees.
• Oversee department student office workers; monitor department work-study budget.
• Take primary responsibility for the department webpage and collaborate with department colleagues to keep online information updated.
• Maintain and moderate department’s social media presence.
• Communicate announcements for relevant opportunities and events to department, students, and the College community.
• Provide general administrative support for department faculty and staff colleagues; attend department meetings and take notes; together with the chair, compile department minutes; work with the chair to compile and distribute data and reports to college offices, the American Chemical Society, and other organizations.
• Collaborate with chair and other faculty, staff, and students as appropriate to plan and support community-building events and other special events as needed, including weekly department tea; serve as the first point of contact for visitors, students, and others seeking information about the Chemistry Department.
• Other responsibilities: Complete other responsibilities as assigned.
• Participate as an active member of the team. Participate in department and college activities and support implementation of shared goals and initiatives. Provide backup support to other members of the team.

Qualifications

• 1-3 years of general administrative and office coordinating experience; higher education-related experience is a plus.
• High school diploma or equivalent required; Associate’s Degree preferred.
• Experience in event and meeting planning/organization.
• Experience with expense reporting and other budgetary financial management experience.
• Ability to organize and prioritize work; work independently; provide support for multiple individuals; maintain confidentiality with materials, information, and communications.
• Ability to hire, train, and supervise student employees.
• Proficiency in Google Suite and Microsoft Office.
• Experience with maintaining webpages and social media platforms.
• Excellent oral and written communication skills.

Compensation

Compensation: $23.19-$24.25 Hourly

Union

Union: MAPE

Benefits

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan.
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Competitive health, dental, vision, and life & disability insurance
• Generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching, and activities.
• These are just some of the great benefits Macalester has to offer!

Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.

Satisfactory completion of a criminal background check is a condition of employment.

Company Culture & Diversity

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law.

For additional information, see Macalester College's full Notice of Nondiscrimination.

Macalester College is an intentional community of thinkers and doers that brings together more than 2,000 curious, motivated students representing over one hundred countries and a wide breadth of lived experiences. As an internationally recognized small liberal arts college located in St. Paul, Minnesota, our focus on academic distinction, social justice, and global citizenship prepares students to create a more just and peaceful world.

The college's strategic plan equips our community with a clear road map for the future, and the progress we're shaping together builds on our longstanding mission and values.

At Macalester, employees engage in people-centered work and gain career-defining experience. Drawing on a holistic lens, we are committed to a respectful and supportive work environment. We facilitate professional learning and growth for all employees, and we recognize employee well-being as necessary and important, demonstrated in generous comprehensive benefits and wellness programs.

We value a diverse community representing all backgrounds and perspectives, and encourage applicants from all sexualities, races, ethnicities, national origins, cultures, socio-economic backgrounds, genders, religions, abilities, and ages.

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law.

For additional information, see Macalester College's full Notice of Nondiscrimination.