Department Operations & Accounts Coordinator

Bowdoin College; Brunswick (ME); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health insurance plans

Retirement plan 10.12%

Life and Disability Insurance

Paid Time Off

Paid Holidays and Special Days Off

Paid Parental Leave

Gym and pool access

Free fitness and wellness classes

Job summary

Bowdoin College in Brunswick, Maine seeks a Department Coordinator II to provide comprehensive administrative support across the department, manage projects, and liaise with faculty, staff, students, and external partners.

Responsibilities include accounts payable, invoicing, purchase orders, vendor outreach, and records management, with back-up coverage for Facilities teams. Typical hours are 7:00 am–3:30 pm, 32 hours weekly, with a competitive benefits package.

Qualifications

• Required strong customer service and communication abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a busy office.
• Exceptional organizational and multi-tasking abilities with attention to detail.
• Proven good judgment, resourcefulness, and problem-solving.
• Maintain confidentiality with sensitive material.

Responsibilities

• Provide comprehensive administrative support to the department.
• Manage departmental projects and coordinate with stakeholders.
• Handle accounts payable: invoices, approvals, payments, POs.
• Maintain records, support internal reporting and financial tracking.
• Serve as liaison with vendors and campus partners; resolve discrepancies.
• Provide back-up for Facilities teams (work orders, fleet, assets, housing, contracts).
• Support multiple leaders and larger, more complex areas.

Skills

Customer service

Interpersonal skills

Communication skills

Organization

Multi-tasking

Judgment

Confidentiality

Education

High school diploma or GED

Associates/Bachelors degree

Tools

Microsoft Office

Job description

Bowdoin College in Brunswick, Maine seeks a Department Coordinator II to provide comprehensive administrative support across the department, manage projects, and liaise with faculty, staff, students, and external partners.

Responsibilities include accounts payable, invoicing, purchase orders, vendor outreach, and records management, with back-up coverage for Facilities teams. Typical hours are 7:00 am–3:30 pm, 32 hours weekly, with a competitive benefits package.