Department Assistant - Rehab

Shriners Children’s Hospital; St. Louis (MO); On-site; USD 18,000 - 24,000; Part time

Job summary

Shriners Children’s Hospital in St. Louis seeks a part-time Department Assistant to support the Rehab Services team. You will handle scheduling, paperwork, mail, and inventory while coordinating with OT/PT, Child Life, and Media Services.

Key tasks include data entry, preauthorizations, budget tracking, and vendor payments. Strong Microsoft Office skills and bilingual abilities are valued in a busy outpatient setting.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office and general software.
• Excellent communication and positive work environment abilities.
• Ability to use online scheduling and medical records systems.

Responsibilities

• Complete Rehab Services assignments efficiently and timely.
• Handle department correspondence, typing, photocopying, filing and inventory.
• Prepare equipment and paperwork for shipping to outreach clinics.
• Greet and assist patients, families, visitors, staff and Shriners by phone and in person.
• Prepare incoming and outgoing mail and manage daily rehab schedules.
• Schedule patients in SHCIS for OT/PT, Child Life and Media Services as needed.
• Input Prosthetic/Orthotic info into Ad-Hoc charting as needed.
• Submit preauthorization requests to insurance for OT/PT services.
• Process payments to vendors for OT/PT, Child Life and Media Services.
• Submit check requests with documentation and track purchases.
• Maintain database tracking supplies for OT/PT, Child Life and Media Services.

Skills

Microsoft Office

Excellent communication

Bilingual Spanish/English

Education

High School Diploma/GED

Tools

Online scheduling systems

Medical records systems

Job description

Shriners Children’s St. Louis is seeking a part-time Department Assistant to join our Rehab team. **Hours:** The position is part-time on day shift and will work 20 hours per week.**Key Responsibilities:*** The Department Assistant completes assignments for the Rehab Services department in an efficient and timely fashion.* Responsible for department correspondence, typing, photocopy, filing and department inventory.* Prepares equipment and paperwork for shipping to the outreach clinics.* Appropriately receives and processes patients, families, visitors, staff and Shriners both on the phone and in person.* Prepares incoming and outgoing mail.* Checks in and out daily rehab patients seen by staff.* Maintains daily rehab patient schedules.* Schedules patients in SHCIS for OT/PT, Child life, and Media Services, and other departments as needed.* Inputs Prosthetic and Orthotic information into Ad-Hoc charting as needed.* Review Rehab documentation for status of POC verification.* Pulls pressure garment files and garments for therapists/technicians.* Accurately orders supplies for OT/PT, Child life, and Media Services departments in a timely manner.* Submits preauthorization requests to insurance companies for OT/PT services.* Submits payments to vendors used by OT/PT, Child Life, and Media Services in a timely manner.* Submits check requests and provide appropriate documentation to support purchases as needed.* Track monthly budgets check it against the variance report on a monthly basis for discrepancies.* Maintains database to track supplies ordered for each OT/PT, Child life, and Media Services departments.**Required Qualifications:*** High School Diploma/GED* Intermediate level skills in Microsoft Office* Excellent communication skills and ability to work in and promote a positive work environment* Ability to effectively use on-line scheduling, medical records and other systems related to patient care.**Preferred Qualifications:*** 2 Years Administrative Assistant/Clerical* 1 year previous scheduling experience in an outpatient rehabilitation environment* Bilingual Spanish/English Compensation is determined based on years of relevant experience and departmental equity.