Department Assistant I

AllSTEM Connections, Inc.; Poway (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

AllSTEM Connections, Inc. is seeking a dependable Department Assistant I for a temporary administrative support role in Poway, CA. You will support a department in the aerospace and defense industry with data entry, records, documentation, reporting, and day-to-day business activities.

The position is ideal for someone organized and detail-oriented who can help keep processes on track and support a team. The role partners with department team members to ensure accurate recordkeeping and overall

Qualifications

• Experience with data entry and records management.
• Able to prepare reports and documentation.
• Strong organizational skills and attention to detail.

Responsibilities

• Collect, enter, verify, and track information with high accuracy.
• Maintain confidential records and department files.
• Coordinate and track assignments and administrative activities.
• Prepare electronic and hard-copy reports and materials.
• Respond to routine information requests and communicate updates clearly.
• Identify issues and support additional administrative duties as assigned.

Skills

Data entry

Records management

Documentation

Reporting

Administrative support

Education

High school diploma or equivalent

Job description

Job Summary

We are seeking a dependable and detail-oriented Department Assistant I for a temporary administrative support opportunity in Poway, CA. This role supports a department within the aerospace and defense industry by helping manage data entry, records, documentation, reporting, and day-to-day business support activities. This is a great opportunity for an organized administrative professional who enjoys working with information, keeping processes on track, and supporting a team in a structured business environment. The selected candidate will work closely with department team members, contribute to accurate recordkeeping, and help the group stay organized and up to speed.

Key Responsibilities

• Collect, enter, verify, and track information from multiple sources with a high level of accuracy.
• Maintain confidential records, reports, spreadsheets, documentation, and department files.
• Coordinate and track assignments, projects, and administrative activities for the department.
• Prepare electronic and hard-copy reports, materials, and documentation as needed.
• Respond to routine internal information requests and communicate updates clearly.
• Identify issues, document findings, and support additional administrative duties as assigned.

Compensation and Benefits

• Pay range: $20.00 to $25.00 per hour.
• Job type: Contract/Temporary.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Work schedule: 9/80 schedule.
• Location: Poway, CA.
• Assignment details: Temporary support need with no anticipated conversion to a full-time position at this time.
• Interview process: Resume review followed by a 30-minute team interview if selected.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.