Accounting Specialist Level IV

AllSTEM Connections, Inc.; Poway (CA); Hybrid; USD 45,000 - 51,000; Full time

Job summary

AllSTEM Connections, Inc. in Poway, CA is seeking an Accounting Specialist Level IV (Travel & Expense Specialist) on a contract basis.

The role focuses on reviewing expense reports, processing reimbursements, ensuring policy compliance, and supporting the travel accounting team in a structured aerospace environment. You'll work with Concur, SAP and Excel to manage transactions, communicate with employees on questions, and prepare reports for leadership.

Responsibilities

• Review, process, and audit employee Travel & Expense reports for accuracy, completeness, and policy compliance.
• Evaluate travel-related expenses for allowable and unallowable costs, proper documentation, and adherence to policies.
• Communicate with employees and administrators to resolve expense report questions, missing documentation, discrepancies, and non-routine issues.
• Perform travel accounting activities, including transaction entry, monitoring, coordination, reporting, and summarizing accounting results.
• Maintain Excel files, download data from accounting systems, prepare reports, and format information for review and tracking.
• Provide customer service and administrative support to accounting and travel team members while maintaining confidentiality of sensitive information.

Skills

Concur

SAP

Excel

Job description

Accounting Specialist Level IV (Travel & Expense Specialist)

Job Summary

We are seeking a Travel & Expense Specialist for a contract opportunity supporting a Travel Accounting team in Poway, CA. This role is ideal for an experienced T&E professional who enjoys reviewing employee expense reports, processing reimbursements, resolving travel expense questions, and ensuring compliance with accounting and company policies. This opportunity offers the chance to work in a structured aerospace and defense environment with a collaborative accounting team, supportive leadership, and clear processes. The Travel & Expense Specialist will play an important role in helping employees receive accurate and timely reimbursements while maintaining strong compliance standards. This is a great fit for someone who is detail-oriented, service-focused, analytical, and comfortable working with Concur, SAP, Excel, and travel-related accounting documentation.

Key Responsibilities

• Review, process, and audit employee Travel & Expense reports and reimbursement requests for accuracy, completeness, and policy compliance.
• Evaluate travel-related expenses for allowable and unallowable costs, proper documentation, and adherence to accounting or reimbursement policies.
• Communicate with employees and administrators to resolve expense report questions, missing documentation, discrepancies, and non-routine issues.
• Perform travel accounting activities, including transaction entry, monitoring, coordination, reporting, and summarizing accounting results.
• Maintain Excel files, download data from accounting systems, prepare reports, and format information for review and tracking.
• Provide customer service and administrative support to accounting and travel team members while maintaining confidentiality of sensitive information.

Compensation and Benefits

• Pay Rate: $33 to $37 per hour.
• Job Type: Contract/Temporary.
• Assignment Duration: 4 to 5 months.
• Schedule: Day shift.
• Work Arrangement: Hybrid, onsite in Poway, CA with 1 day work from home per week.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.