Department Assistant - Human Resources - Requisition #195488

Infor; Marshall, Northern (MI, KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Infor in Marshall, MI is seeking a clerical and administrative support specialist to draft correspondence, schedule appointments, and manage paper and electronic files. You will provide information to callers, greet visitors, and maintain confidential personnel records in a professional office environment.

The role emphasizes strong MS Office skills, organization, dependability, and the ability to follow written and oral instructions while supporting colleagues across administrative tasks.

Qualifications

• High school diploma or equivalent.
• Strong Microsoft Office skills and research ability.
• Excellent organization, confidentiality, and dependability.

Responsibilities

• Answers telephones and provides information to callers, takes messages, or transfers calls.
• Drafts, types, and distributes meeting notes, routine correspondence, and reports.
• Greets visitors and directs them to the appropriate personnel.
• Maintains scheduling and event calendars.
• Sets up and maintains paper and electronic filing systems.
• Maintains personnel records in accordance to requirements.
• Maintains office environment for cleanliness and organization.
• Observes and maintains the highest confidentiality standards.

Skills

MS Office

Communication

Organization

Attention to detail

Confidentiality

Teamwork

Education

High school diploma or equivalent

Job description

JOB SUMMARY:

Supports processes by performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

ESSENTIAL FUNCTIONS:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers telephones and gives information to callers, takes messages, or transfers calls appropriately.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Greets visitors and handles their inquiries and directs them to the appropriate personnel.
• Maintains scheduling and event calendars.
• Sets up and maintains paper and electronic filing systems.
• Maintains Personnel records in accordance to DNV requirements.
• Maintains office environment for cleanliness and organization.
• Observe and maintain the highest confidentiality standards and practice.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

KNOWLEDGE, SKILLS & ABILITIES

Proficient interpersonal relations and communicative skills; manual dexterity; auditory and visual skills; ability to follow written and oral instructions and procedures; performs miscellaneous clerical functions and projects as assigned; strong Microsoft office skills; teamwork; proficient research skills; organization; dependability; independence; confidentiality; basic understanding of personnel functions; well organized; accurate and attentive to detail; ability to support and assist others; additional related training preferred.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is generally sedentary in nature, must be able to work for prolonged periods of time, sitting at a computer, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available.

1 to 25 lbs.

JOB SUMMARY:

Supports processes by performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

ESSENTIAL FUNCTIONS:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers telephones and gives information to callers, takes messages, or transfers calls appropriately.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Greets visitors and handles their inquiries and directs them to the appropriate personnel.
• Maintains scheduling and event calendars.
• Sets up and maintains paper and electronic filing systems.
• Maintains Personnel records in accordance to DNV requirements.
• Maintains office environment for cleanliness and organization.
• Observe and maintain the highest confidentiality standards and practice.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

KNOWLEDGE, SKILLS & ABILITIES

Proficient interpersonal relations and communicative skills; manual dexterity; auditory and visual skills; ability to follow written and oral instructions and procedures; performs miscellaneous clerical functions and projects as assigned; strong Microsoft office skills; teamwork; proficient research skills; organization; dependability; independence; confidentiality; basic understanding of personnel functions; well organized; accurate and attentive to detail; ability to support and assist others; additional related training preferred.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is generally sedentary in nature, must be able to work for prolonged periods of time, sitting at a computer, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available.

1 to 25 lbs.

Marshall, 200 N. Madison, Marshall, MI 49068