Department Assistant - Human Resources - Requisition #731254

Infor; Marshall, Northern (MI, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Infor in United States seeks a detail-oriented administrative assistant to support clerical and scheduling tasks, maintain files, and provide information to callers. You will draft routine correspondence, greet visitors, and help keep the office running smoothly.

The role requires a high school diploma, strong Microsoft Office skills, discretion with confidential information, and the ability to work independently and within a team in a fast-paced office environment.

Qualifications

• High school diploma or equivalent.
• Strong Microsoft Office skills.
• Proficient interpersonal relations and confidentiality.
• Ability to follow written and oral instructions.

Responsibilities

• Draft, type, and distribute routine correspondence and reports.
• Answer telephones, take messages, and transfer calls.
• Greet visitors and direct inquiries to the appropriate personnel.
• Maintain scheduling and paper/electronic filing systems.

Skills

Interpersonal skills

Communication skills

Attention to detail

Organization

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

JOB SUMMARY:

Supports processes by performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

ESSENTIAL FUNCTIONS:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers telephones and gives information to callers, takes messages, or transfers calls appropriately.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Greets visitors and handles their inquiries and directs them to the appropriate personnel.
• Maintains scheduling and event calendars.
• Sets up and maintains paper and electronic filing systems.
• Maintains Personnel records in accordance to DNV requirements.
• Maintains office environment for cleanliness and organization.
• Observe and maintain the highest confidentiality standards and practice.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

KNOWLEDGE, SKILLS & ABILITIES

Proficient interpersonal relations and communicative skills; manual dexterity; auditory and visual skills; ability to follow written and oral instructions and procedures; performs miscellaneous clerical functions and projects as assigned; strong Microsoft office skills; teamwork; proficient research skills; organization; dependability; independence; confidentiality; basic understanding of personnel functions; well organized; accurate and attentive to detail; ability to support and assist others; additional related training preferred.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is generally sedentary in nature, must be able to work for prolonged periods of time, sitting at a computer, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available.

1 to 25 lbs.

JOB SUMMARY:

Supports processes by performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

ESSENTIAL FUNCTIONS:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers telephones and gives information to callers, takes messages, or transfers calls appropriately.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Greets visitors and handles their inquiries and directs them to the appropriate personnel.
• Maintains scheduling and event calendars.
• Sets up and maintains paper and electronic filing systems.
• Maintains Personnel records in accordance to DNV requirements.
• Maintains office environment for cleanliness and organization.
• Observe and maintain the highest confidentiality standards and practice.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

KNOWLEDGE, SKILLS & ABILITIES

Proficient interpersonal relations and communicative skills; manual dexterity; auditory and visual skills; ability to follow written and oral instructions and procedures; performs miscellaneous clerical functions and projects as assigned; strong Microsoft office skills; teamwork; proficient research skills; organization; dependability; independence; confidentiality; basic understanding of personnel functions; well organized; accurate and attentive to detail; ability to support and assist others; additional related training preferred.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is generally sedentary in nature, must be able to work for prolonged periods of time, sitting at a computer, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available.

1 to 25 lbs.

Marshall, 200 N. Madison, Marshall, MI 49068