Department Assistant, Data Team

Creative Artists Agency (CAA); Los Angeles (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Paid vacation

Parental leave

401K plan

Commuter benefits

Mental health resources

Job summary

Creative Artists Agency (CAA) is seeking a Department Assistant to provide administrative support to five executives in the Data team, helping manage calendars, calls, visitors, and expense processes. The role emphasizes professional demeanour and strong organisational skills in a hybrid Los Angeles office.

You will work closely with the Data Leadership Team to ensure smooth daily operations and calendar coordination across five senior leaders, with potential discretionary bonuses and

Qualifications

• Bachelor's degree
• 1+ years of general office experience
• Strong Microsoft Office skills (Word, Excel and PowerPoint)
• Professional demeanour and superior organisational skills

Responsibilities

• Provide administrative and office support to five executives
• Route incoming calls to the appropriate personnel
• Manage calendars for all five executives, including setting up and managing meetings and reserving conference rooms
• Manage the expenses process for the five executives
• Receive and direct visitors
• Maintain department and vacation/sick calendar and contact lists

Education

Bachelor's degree

1+ years general office experience

Professional demeanour

Superior organisational skills

Tools

MS Word

MS Excel

MS PowerPoint

Job description

About the Role

The Department Assistant provides administrative and office support to five executives within the Data team, reporting to the Executives in the Data Leadership Team. The Data team's mission is to deliver actionable insights from data that create business opportunities through data services and products that create a new value chain for competitive advantage. The group comprises Data Insights, Data Analytics, Data Science, Data Engineering and the Data Management Office, and it interacts daily with employees at every level of the agency, from assistants to agents and senior executives across all businesses.

Key Responsibilities

• Perform administrative and office support activities for five executives
• Route incoming calls to the appropriate personnel
• Manage calendars for all five executives, including setting up and managing meetings and reserving conference rooms
• Manage the expenses process for the five executives
• Receive and direct visitors
• Maintain department and vacation/sick calendar and contact lists

Required Experience & Qualifications

• Bachelor's degree
• 1+ years of general office experience
• Strong Microsoft Office skills, specifically Word, Excel and PowerPoint
• Professional demeanour and superior organisational skills

Preferred Skills

• Reception experience

Workplace

• Hybrid role based out of the Los Angeles office

Salary

• Los Angeles, CA: $22.00-28.00 per hour
• Eligible for a discretionary bonus
• Salary may vary based upon relevant experience, time in the role, business sector, and geographic location, among other criteria

Benefits & Perks

• Competitive compensation and benefits package for all regular full-time employees
• Company pays 80%-100% of the cost for medical, basic life and AD&D insurance, telemedicine, employee assistance and mental health counselling in person, virtually or through text, paid vacation/holidays, paid sick time, paid parental leave and other paid leaves of absence, NICU leave, bereavement resources, adoption benefits, educational assistance, mental health resources
• And employee assistance plan
• Employees may elect to participate in voluntary benefits, including dental and vision insurance, 401K plan, flexible spending accounts (health care and dependent care), health savings account, and voluntary life and AD&D insurance
• Commuter benefits
• Other statutory mandated benefits

About the Company

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.