Department Assistant, Data

CAA Club Group; Los Angeles (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical

Life Insurance

Telemedicine

Paid Vacation

Paid Sick Time

Parental Leave

401K Plan

Dental Insurance

Job summary

Creative Artists Agency (CAA) is seeking a Department Assistant to join our Data team in Los Angeles. You will support five executives by handling calendars, calls, expenses, visitors and office operations, enabling senior leaders to focus on strategic insights.

This hybrid role combines administrative excellence with collaboration across Data Insights, Analytics, Engineering and Management. A Bachelor's degree and 1+ years of office experience are preferred; strong MS Office skills are

Qualifications

• Bachelor’s degree required; 1+ years general office experience preferred.
• Strong Microsoft Office skills (Word, Excel, PowerPoint) and professional demeanor.
• Excellent organizational and communication abilities required.

Responsibilities

• Performs administrative and office support activities for five executives
• Route incoming calls to the appropriate personnel
• Manages calendars for all five executives, setting up and managing meetings, reserving conference rooms etc.
• Manages the expenses process for the five executives
• Receiving and directing visitors

Skills

Calendar management

Administrative support

MS Word/Excel/PowerPoint

Professional communication

Education

Bachelor’s Degree

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role
We are looking for a Department Assistant to join our growing Data team in Los Angeles. The position reports to the Executives in the Data Leadership Team. The mission of the Data Team is to deliver actionable insights from data that create business opportunities. We deliver on this mission through data services and products that create a new value chain for competitive advantage.Our group is comprised of Data Insights, Data Analytics, Data Science, Data Engineering and the Data Management Office. We interact daily with employees of every level of the agency, from assistants to agents and senior executives across all of our businesses.

Responsibilities

• Performs administrative and office support activities for five executives
• Route incoming calls to the appropriate personnel
• Manages calendars for all five executives, setting up and managing meetings, reserving conference rooms etc.
• Manages the expenses process for the five executives
• Receiving and directing visitors
• Maintain department and vacation/sick calendar and contact lists

Qualifications

• Bachelor’s Degree
• 1+ years of general office experience; Reception experience a plus
• Strong Microsoft Office, specifically Word, Excel and PowerPoint
• Professional demeanor and superior organizational skills

Location
This is a hybrid role out of our Los Angeles office.

Compensation

The hourly range for this position is as follows:

Los Angeles, CA - $22.00 - $28.00. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon factors including, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria.

Benefits

At CAA, we offer a competitive compensation and benefits* package for all regular full-time employees:

Benefits where the company pays 80%-100% of the cost include:

• Medical
• Basic Life and AD&D Insurance
• Telemedicine
• Employee assistance and mental health counseling in person, virtually or through text
• Paid Vacation / Holidays
• Paid Sick Time
• Paid Parental Leave and Other Paid Leaves of Absence
• NICU leave
• Bereavement resources
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan
• Employees may also elect to participate in voluntary benefits
• Dental, Vision Insurance
• 401K Plan
• Flexible Spending Accounts (Health Care and Dependent Care)
• Health Savings Account
• Voluntary Life and AD&D Insurance

Employee Perks

• Commuter Benefits

*Benefits offered also include other statutory mandated benefits

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.