Department Assistant, Data

Creative Artists Agency; Los Angeles (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Benefits package

Discretionary bonus

Hybrid work arrangement

Job summary

Creative Artists Agency in Los Angeles is seeking a Department Assistant to support five executives on the Data Leadership Team. You will perform administrative tasks, route calls, manage calendars, schedule meetings, reserve conference rooms, and handle the expenses process.

This hybrid LA role requires a Bachelor's degree and at least 1 year of office experience; strong MS Office skills and a professional, highly organized demeanor are essential.

Qualifications

• Bachelor’s Degree required.
• 1+ years of general office experience; reception experience a plus.
• Strong MS Office, specifically Word, Excel and PowerPoint.
• Professional demeanor and superior organizational skills.

Responsibilities

• Performs administrative and office support activities for five executives.
• Route incoming calls to the appropriate personnel.
• Manages calendars for all five executives, setting up meetings, reserving conference rooms etc.
• Manages the expenses process for the five executives.
• Receiving and directing visitors.
• Maintain department and vacation/sick calendar and contact lists.

Skills

Office software proficiency

Organization skills

Calendar management

Professional demeanor

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

## Department Assistant, DataApply: Los Angeles, CA: Full time: Posted Today: JR9321## **Job Description****Who We Are**Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. **The Role** We are looking for a Department Assistant to join our growing Data team in Los Angeles. The position reports to the Executives in the Data Leadership Team. The mission of the Data Team is to deliver actionable insights from data that create business opportunities. We deliver on this mission through data services and products that create a new value chain for competitive advantage. Our group is comprised of Data Insights, Data Analytics, Data Science, Data Engineering and the Data Management Office. We interact daily with employees of every level of the agency, from assistants to agents and senior executives across all of our businesses. **Responsibilities*** Performs administrative and office support activities for five executives* Route incoming calls to the appropriate personnel* Manages calendars for all five executives, setting up and managing meetings, reserving conference rooms etc.* Manages the expenses process for the five executives* Receiving and directing visitors* Maintain department and vacation/sick calendar and contact lists**Qualifications*** Bachelor’s Degree* 1+ years of general office experience; Reception experience a plus* Strong Microsoft Office, specifically Word, Excel and PowerPoint* Professional demeanor and superior organizational skills**Location**This is a hybrid role out of our Los Angeles office.**Compensation**The hourly range for this position is as follows:Los Angeles, CA - $22.00 - $28.00. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon factors including, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.**Benefits**At CAA, we offer a competitive compensation and benefits\\* package for all regular full-time employees:Benefits where the company pays 80%-100% of the cost include:* Medical* Basic Life and AD&D Insurance* Telemedicine* Employee assistance and mental health counseling in person, virtually or through text* Paid Vacation / Holidays* Paid Sick Time* Paid Parental Leave and Other Paid Leaves of Absence* NICU leave* Bereavement resources* Adoption Benefits* Educational Assistance* Mental Health Resources* Employee Assistance Plan* Employees may also elect to participate in voluntary benefits* Dental, Vision Insurance* 401K Plan* Flexible Spending Accounts (Health Care and Dependent Care)* Health Savings Account* Voluntary Life and AD&D InsuranceEmployee Perks* Commuter Benefits\\*Benefits offered also include other statutory mandated benefitsPlease provide complete and legible information. An incomplete application may affect your consideration for employment.Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.