Department Assistant

salinasvalleyhealth; Salinas (CA); On-site; USD 35,000 - 60,000; Full time

Job summary

Salinas Valley Health's Marketing & Communications Department seeks a Department Assistant to provide complex secretarial support to the Department Director. The role handles information requests, scheduling, and filing while performing other duties as assigned.

Primary duties include answering phones, recording messages, maintaining the director's calendar, and transcribing letters and minutes. You will also support staff timecards, attendance reviews, and performance lists, with flexibility

Qualifications

• Strong written English skills.
• Excellent organizational abilities.
• Capable of accurate transcription and minutes.

Responsibilities

• Answers the telephone promptly and courteously and records messages accurately.
• Maintains Director's appointment calendar.
• Transcribes dictated correspondence with accuracy.
• Takes and transcribes minutes for committees/meetings as assigned.
• Supports staff timecards and attendance reviews.
• Maintains and updates employee performance appraisal lists.
• Supports department goals and adapts to department changes.
• Performs other duties as assigned.

Skills

Calendar management

Transcription

Written communication

Organizational skills

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Department: Marketing & Communications

Position works under the supervision of the Department Director. The Department Assistant provides complex and responsible secretarial assistance to the Department. Performs clerical duties by recording and maintaining information, scheduling appointments and answering requests for information as necessary. Performs other duties as assigned.

Primary Duties:

• Answers the telephone promptly and courteously to ensure smooth and accurate communication. Records and communicates all messages in an accurate and timely manner.
• Possesses good writing and English skills.
• Possesses good organizational skills.
• Maintains Director's appointment calendar.
• Accurately and efficiently transcribes dictated correspondence.
• Accurately and efficiently takes and transcribes minutes for committee/meetings as assigned by the Director/Designee.
• Partners with the area leader to support management of staff timecards and attendance accountability reviews.
• Maintains and updates employee performance appraisal lists.
• Actively participates in achieving department goals.
• Demonstrates necessary flexibility in regard to changes in Hospital or department activities.

Job Requirements:

POPULATE WITH ADDENDUM INFO

Updated 7.25.24

Job Specifications:

• Union: Non-Affiliated
• Work Shift: Day Shift
• FTE: 1.0
• Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!