Department Assistant

Salinas Valley Health; Salinas (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Salinas Valley Health, a long-standing hospital in Salinas, CA, seeks a Department Assistant to provide high-level secretarial support to the Marketing & Communications Department. The role involves handling calls, scheduling, minute taking, and maintaining performance records.

You will work under the Department Director, ensuring accurate message handling, calendar upkeep, and timely transcriptions. Strong English writing skills and organizational ability are essential for success in a dynamic

Qualifications

• Requires strong secretarial abilities and attention to detail.
• Proficient in English writing and speaking.
• Ability to transcribe minutes accurately.
• Experience scheduling and maintaining calendars.
• Able to handle confidential information.

Responsibilities

• Answers the telephone promptly and courteously for smooth communication.
• Records and communicates all messages accurately and timely.
• Maintains Director’s appointment calendar and schedules.
• Transcribes dictated correspondence accurately and efficiently.
• Takes and transcribes minutes for committee/meetings as assigned.
• Supports staff timecards and attendance reviews with area leader.
• Maintains and updates employee performance lists.
• Contributes to department goal attainment.
• Adapts to hospital/department activity changes.

Skills

Secretarial skills

Calendar management

Minutes transcription

Phone etiquette

Written communication

Job description

Department AssistantWe use cookies to enhance your browsing experience, serve personalized ads or content, and analyze our traffic. By clicking \"Accept All\", you consent to our use of cookies.### Department AssistantApply: Salinas, CA: Full time: Posted Today: SVH-103629**It's fun to work in a company where people truly BELIEVE in what they're doing!***We're committed to bringing passion and customer focus to the business.*## ## Department:Marketing & CommunicationsPosition works under the supervision of the Department Director. The Department Assistant provides complex and responsible secretarial assistance to the Department. Performs clerical duties by recording and maintaining information, scheduling appointments and answering requests for information as necessary. Performs other duties as assigned.**Primary Duties:*** Answers the telephone promptly and courteously to ensure smooth and accurate communication. Records and communicates all messages in an accurate and timely manner.* Possesses good writing and English skills.* Possesses good organizational skills.* Maintains Director’s appointment calendar.* Accurately and efficiently transcribes dictated correspondence.* Accurately and efficiently takes and transcribes minutes for committee/meetings as assigned by the Director/Designee.* Partners with the area leader to support management of staff timecards and attendance accountability reviews.* Maintains and updates employee performance appraisal lists.* Actively participates in achieving department goals.* Demonstrates necessary flexibility in regard to changes in Hospital or department activities. Job Requirements:**POPULATE WITH ADDENDUM INFO** Updated 7.25.24**Job Specifications:**● Union: Non-Affiliated### ### ● Work Shift: Day Shift### ### ● FTE: 1.0### ### ● Scheduled Hours: 40*If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!*### About Salinas Valley HealthSalinas Valley Health, formerly Salinas Valley Memorial Hospital, founded in 1953, is the cornerstone of what would eventually become Salinas Valley Health. Today, we serve thousands of individuals and families just like you throughout the Salinas Valley, Monterey Peninsula and the surrounding region. Each year, our highly trained team of healthcare professionals takes our renowned quality of patient care to the next level. Our team actively utilizes the latest medical techniques with our state-of-the-art technology to improve your health and well-being. In many cases this provides you and your family the opportunity to receive specialized care right here in your own community, without the need for travel. Our 263-bed acute care medical center employs more than 2,036 people and has a medical staff of more than 300 board-certified physicians across a broad spectrum of specialties, all dedicated to your care.