Department Assistant

01 Salinas Valley Health Medical Center; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Salinas Valley Health Medical Center is seeking a Department Assistant to support the Marketing & Communications team. The role involves complex secretarial tasks, managing information, scheduling, and handling information requests in a fast-paced hospital environment.

The position requires strong writing and English skills, excellent organizational abilities, and reliable calendar management. It offers a day shift, 1.0 FTE, and 40 scheduled hours per week within a supportive department.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Accurate transcription of dictated correspondence and minutes.

Responsibilities

• Answer phones promptly and professionally to support department communication.
• Record and distribute messages accurately and timely.
• Maintain the Director’s calendar and schedule appointments.
• Transcribe dictated correspondence and meeting minutes.
• Support staff timecard and attendance accountability reviews.
• Assist with department goals and adaptable to changes.

Skills

Telephone etiquette

Written communication

Organizational skills

Calendar management

Transcription (minutes)

Tools

Microsoft Office

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Department: Marketing & Communications

Position works under the supervision of the Department Director.

The Department Assistant provides complex and responsible secretarial assistance to the Department.

Performs clerical duties by recording and maintaining information, scheduling appointments and answering requests for information as necessary.

Performs other duties as assigned.

Primary Duties

• Answers the telephone promptly and courteously to ensure smooth and accurate communication.
• Records and communicates all messages in an accurate and timely manner.
• Possesses good writing and English skills.
• Possesses good organizational skills.
• Maintains Director’s appointment calendar.
• Accurately and efficiently transcribes dictated correspondence.
• Accurately and efficiently takes and transcribes minutes for committee/meetings as assigned by the Director/Designee.
• Partners with the area leader to support management of staff timecards and attendance accountability reviews.
• Maintains and updates employee performance appraisal lists.
• Actively participates in achieving department goals.
• Demonstrates necessary flexibility in regard to changes in Hospital or department activities.

Job Requirements

POPULATE WITH ADDENDUM INFO Updated 7.25.24

Job Specifications

• Union: Non-Affiliated
• Work Shift: Day Shift
• FTE: 1.0
• Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Salinas Valley Health, formerly Salinas Valley Memorial Hospital, founded in 1953, is the cornerstone of what would eventually become Salinas Valley Health. Today, we serve thousands of individuals and families just like you throughout the Salinas Valley, Monterey Peninsula and the surrounding region. Each year, our highly trained team of healthcare professionals takes our renowned quality of patient care to the next level. Our team actively utilizes the latest medical techniques with our state-of-the-art technology to improve your health and well-being. In many cases this provides you and your family the opportunity to receive specialized care right here in your own community, without the need for travel. Our 263-bed acute care medical center employs more than 2,036 people and has a medical staff of more than 300 board-certified physicians across a broad spectrum of specialties, all dedicated to your care.