Department Assistant

Temporary Staffing Professionals; Newport Beach, Northern (CA, KY); Hybrid; USD 30,000 - 39,000; Full time

Job summary

Temporary Staffing Professionals in Newport Beach, CA is seeking an organized Administrative Assistant for a temporary assignment. You will provide administrative support to a busy department and interact with internal staff and the public.

The role requires strong MS Office skills, excellent communication, attention to detail, and the ability to manage multiple priorities in a professional environment.

Qualifications

• Previous administrative assistant, department assistant, office support, or similar experience.

Responsibilities

• Provide day-to-day administrative and clerical support to department staff and leadership.
• Answer and route phone calls, respond to general inquiries, and provide professional customer service.
• Manage calendars, schedule meetings, and assist with meeting coordination and preparation.
• Draft, format, proofread, and distribute correspondence, reports, memos, and other documents.
• Maintain organized electronic and physical files, records, and confidential information.
• Assist with data entry, document tracking, scanning, filing, and records management.
• Coordinate incoming and outgoing correspondence and route documents to appropriate staff.
• Assist with special projects, research, and administrative assignments as needed.
• Communicate professionally with employees, outside agencies, vendors, and members of the public.
• Handle sensitive and confidential information with discretion.

Skills

Administrative support

Customer service

Communication skills

Organization

Multitasking

Discretion

MS Office

Tools

Outlook

Word

Excel

Job description

We are seeking an organized and professional Administrative Assistant for a temporary assignment with an organization in the Newport Beach area. This position will provide administrative and clerical support to a busy department and will interact with internal staff, members of the public, and other stakeholders.

Position Type: Temporary / Contract

Location: Newport Beach

Schedule: Monday-Thursday 8:00am-5:00pm & Friday 7:30am-4:30pm

Key Responsibilities

• Provide day-to-day administrative and clerical support to department staff and leadership.
• Answer and route phone calls, respond to general inquiries, and provide professional customer service.
• Manage calendars, schedule meetings, and assist with meeting coordination and preparation.
• Draft, format, proofread, and distribute correspondence, reports, memos, and other documents.
• Maintain organized electronic and physical files, records, and confidential information.
• Assist with data entry, document tracking, scanning, filing, and records management.
• Coordinate incoming and outgoing correspondence and route documents to appropriate staff.
• Assist with special projects, research, and administrative assignments as needed.
• Communicate professionally with employees, outside agencies, vendors, and members of the public.
• Handle sensitive and confidential information with discretion.

Qualifications

• Previous administrative assistant, department assistant, office support, or similar experience.
• Strong Microsoft Office skills, including Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and ability to manage multiple priorities.
• Professional demeanor and strong customer service skills.
• Ability to exercise discretion when handling confidential or sensitive information.
• Previous public-sector, municipal, or executive-level administrative support experience is a plus.