Department Assistant

Paul Hastings; Los Angeles (CA); On-site; USD 47,000 - 60,000; Full time

Job summary

A leading international law firm seeks a Department Assistant in Century City. The role involves supporting attorneys with administrative tasks, managing files, and coordinating meetings. Ideal candidates will have legal environment experience and strong communication skills. Competitive salary and benefits offered.

Benefits

Medical, Dental, Vision

401(k) Plan and Profit Sharing

Paid Holidays and PTO

Family Support Benefits

Professional Development Programs

Qualifications

• At least 1 year of experience in a legal environment (required).
• At least 1 year of administrative support experience (preferred).

Responsibilities

• Support a team of attorneys and administrative professionals.
• Provide administrative support including time entry and meeting coordination.
• Maintain electronic and hard copy files.

Skills

English Grammar

Communication

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

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Position(s) I am Applying for

Department Assistant

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Department Assistant in our Century City office.

The Department Assistant performs administrative duties in support of their department.

In this capacity, the Department Assistant will:

• Support a team of attorneys and administrative professionals with daily tasks;
• Liaise with internal resources to complete projects and tasks;
• Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
• Perform data entry in various databases and applications; proofread and edit entries as appropriate;
• Work overtime as required; and
• Handle additional related projects as assigned.
• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in MS Word, and document editing/comparison applications;
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

Qualifications:

• At least 1 year of administrative support experience (preferred); and
• At least 1 year of experience in a legal environment (required).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $47,300 and a maximum of $60,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings is an equal opportunity employer. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Paul Hastings' policy is to provide equal employment opportunity for all applicants and employees. It is the Firm’s policy not to discriminate against any employee or applicant for employment because of ethnicity, race, creed, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, military status, disability, genetic information, medical condition, sexual orientation, gender identity, or any other basis prohibited under federal, state or local law. EEO Is The Law EEO Is The Law Poster Supplement

Paul Hastings provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment: [e-mail] . NOTE: This email address is not for general employment inquiries. We will not respond to inquiries to this email address that are not related to requests for accommodated accessibility of our online application system by individuals with disabilities.
Paul Hastings will consider for employment qualified applicants with criminal histories in a manner consistent with applicable laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Note to search firms: All agencies must sign a Paul Hastings search firm agreement. Our search firm agreements are office specific. Candidates submitted by a search firm without an executed search firm agreement with the appropriate office will not be considered an applicant. All applicants must be submitted to a job posting through our online process. Resumes sent directly to Paul Hastings attorneys or the Talent Acquisition & Development Department will not be accepted or considered an applicant. If you would like to sign a Paul Hastings search firm agreement, please send a request to [e-mail] .

Disclaimer
Any communication sent by you to Paul Hastings inquiring about employment or in response to an invitation to submit your resume on our Website shall not be considered an application for employment and creates no obligation on the part of Paul Hastings to respond. Should Paul Hastings be interested in exploring employment opportunities with you, we will contact you in response to your inquiry. See our Terms and Conditions for more information.