Department Assistant

Cushman & Wakefield; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Department Assistant to provide essential administrative and organizational support. This role is pivotal in ensuring the smooth operation of the Industrial & Office Agency, involving tasks such as invoicing, contract management, and internal coordination. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills in both Polish and English. Join a team that values flexibility and teamwork, where your contributions will directly impact the agency's success.

Qualifications

• Minimum of 2 years in an administrative role, preferably in a corporate environment.
• Strong organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Issuing, processing, and monitoring cost and income invoices.
• Collaborating with agents, finance, and legal departments on compliance.
• Organizing business trips, expense reconciliation, and onboarding new employees.

Skills

Microsoft Office

Power BI

Verbal Communication

Written Communication

Organizational Skills

Teamwork

Flexibility

Job description

Job Title

Department Assistant

Job Description Summary

The Department Assistant will provide essential administrative and organizational support to ensure the smooth operation of the Industrial & Office Agency. This role involves supporting both the industrial and office sectors within the agency.

Job Responsibilities:

1. Invoicing and Reporting: Issuing, processing, and monitoring cost and income invoices; preparing financial reports and forecasts.
2. Contract Management: Creating and modifying contracts, liaising with legal and developer teams, processing signatures.
3. Internal Coordination: Collaborating with agents, finance, and legal departments on commissions, audits, and compliance with CDD/KYC procedures.
4. Administrative Support: Organizing business trips, expense reconciliation, onboarding new employees, and assisting with team daily tasks.
5. Database Management: Updating trackers, dashboards, and ensuring data accuracy regarding transactions.
6. Meeting and Event Organization: Booking rooms, organizing team-building outings, and other corporate events.
7. Advertising and Communication: Publishing property listings on portals, responding to client and partner inquiries.

Our Requirements:

1. Experience: Minimum of 2 years in an administrative role, preferably in a corporate environment.
2. Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Power BI.
3. Communication: Excellent verbal and written communication skills in Polish and English.
4. Organization: Strong organizational skills and ability to manage multiple tasks and deadlines.
5. Teamwork: Ability to work independently and collaboratively within a team.
6. Flexibility: Willingness to work in a dynamic and changing environment.