Department Administrator III

Tulane University; New Orleans (LA); On-site; USD 70,000 - 100,000; Full time

Job summary

Tulane University in New Orleans seeks a Department Administrator III to manage the department’s finances, oversee budgeting, and supervise staff. The role supports the chair in achieving annual goals and ensuring compliance across clinical and research activities.

The administrator will prepare monthly financial reports, reconcile ledgers, and coordinate with multiple teams to maintain efficient operations and accountability.

Qualifications

• Bachelor’s degree with 3 years of relevant experience, including supervisory experience.
• OR High school diploma with 9 years of relevant experience, including supervisory experience.
• Supervisory experience is preferred.

Responsibilities

• Analyze department budget and prepare annual budget.
• Ensure ledger/account reconciliation and monthly financial reports.
• Ensure clinical and research compliance.
• Supervise, counsel and evaluate department staff; assist chair in annual goals.

Skills

Budgeting principles

HR concepts and policies

Staff supervision and coaching

Planning and prioritization

Communication skills

Meeting and event coordination

MS Office suite (Access, PowerPoint,\n

Education

Bachelor’s degree with 3 years of relevant experience

High school diploma with 9 years of relevant experience

Tools

Access

PowerPoint

Excel

Word

Job description

The Department Administrator III is responsible for overall financial aspects of the department, to include, but not limited to: analyzing department budget, preparing the annual budget, ensuring adequate ledger/account reconciliation, preparing monthly financial reports, and ensuring clinical and research compliance. The administrator is responsible for the supervision, counseling and evaluation of department staff. He/she assists chairperson in development and implementation of annual goals.

Responsibilities

• Knowledge of budgeting principles and practices
• Knowledge of human resources concepts, practices, policies, and procedures
• Ability to effectively supervise and train staff and proficiently organize, prioritize and schedule work assignments
• Excellent planning, organization, and implementation skills
• Excellent organizational, communication (orally and in writing) & interpersonal skills
• Skilled in coordinating and organizing meetings and/or special events
• Working knowledge and proficient in the use of various software programs (including database management [e.g. Access], presentation packages [e.g. PowerPoint], spreadsheets [e.g. Excel] and advanced word processing [e.g. Word])
• Demonstrated ability to prioritize and competently manage a variety of activities with multiple deadlines; motivation and willingness to take initiative and full responsibility for selected activities; proven ability with budget management and accountability
• Ability to work cooperatively/effectively with others of diverse personalities, education and cultural backgrounds

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree with 3 years of relevant experience in management accounting, planning, finance, computer operations, and personnel management, to include supervisory experience
• OR
• High school diploma or equivalent with 9 years of relevant experience in management accounting, planning, finance, computer operations, and personnel management, to include supervisory experience

PREFERRED QUALIFICATIONS:

• Graduate degree
• Health care/physician practice management
• Budget development and how to manage operations to budget
• Contract management experience

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .

Job Info

• Job Identification 1417
• Job Category Administration
• Posting Date 08/05/2026, 08:01 PM
• Job Schedule Full time
• Job Shift Day
• Locations New Orleans, LA, United States
• Legal Employer Tulane University
• Business Unit Tulane University
• Department SOM AAU - Clinical Neurosciences Research Center