Department Administrative Manager

Henderson Brothers Inc.; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Henderson Brothers Inc. seeks a Department Administrative Manager to support their Employee Benefits team. The role involves organizing schedules, managing departmental communications, ensuring operational efficiency, and enhancing client interactions. Ideal candidates will have strong organizational abilities, a Bachelor's degree, and extensive administrative experience in insurance or professional services.

Benefits

Above benchmark health care plan

401(k) match

Education assistance, including student loan relief

Company-paid identity theft coverage

Qualifications

• 5+ years administrative or operations experience, ideally in professional services or insurance.
• Strong proficiency in Microsoft Office Suite and experience with CRM systems (EPIC preferred).
• High level of professionalism, discretion, and exceptional organizational abilities.

Responsibilities

• Manage calendars and scheduling for the Employee Benefits Practice Leader.
• Coordinate interview schedules and onboarding processes for new hires.
• Produce department reports and maintain data integrity within the CRM system.

Skills

Organizational Skills

Multitasking

Professionalism

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Office Suite

CRM (EPIC)

Job description

Pittsburgh, PA(Central Business District area) | United States

Job Views:

3

USD Negotiable

Job Description:

Job information

Job Description:

Job information Department Administrative Manager from the Company Henderson Brothers Inc., this latest Department Administrative Manager job vacancy is located in the city Pittsburgh, PA(Central Business District area) located in the country United States . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

We are Henderson Brothers, a fourth-generation, family-owned insurance brokerage firm in Pittsburgh PA, and we are seeking a Department Administrative Manager to support our Employee Benefits team. This key role will partner with senior leadership and internal stakeholders to ensure smooth day-to-day operations, enhance the client and employee experience, and provide a strong foundation for department efficiency and success. If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to meet you. What You'll DoLeadership & Department Support

• Manage the calendar and scheduling for the Employee Benefits Practice Leader.
• Document and organize leadership and departmental meetings, 1:1s, and expense submissions.
• Book travel for staff and coordinate internal department events.

Hiring & Onboarding Support

• Partner with HR and hiring managers to support the onboarding process.
• Coordinate interview schedules and orientation plans for new hires.
• Serve as a friendly and professional point of contact for new employees.

Vendor & Client Coordination

• Schedule and manage meetings with external vendors and carriers.
• Maintain a regular meeting cadence between external partners and internal stakeholders.
• Act as a welcoming ambassador to clients, vendors, and guests.

Administrative & Industry-Specific Support

• Produce department reports related to at-risk and lost business.
• Partner with Accounting on invoicing tasks.
• Maintain data integrity within our CRM system (EPIC).
• Assist with client onboarding and provide backend support to sales, including presentation preparation and benchmarking research (e.g., Milliman).

What You'll Bring

• 5+ years of administrative or operations experience, ideally in professional services or insurance.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with CRM systems (EPIC experience is a plus).
• Exceptional organizational and multitasking abilities.
• High level of professionalism and discretion when working with confidential information.
• Bachelor's degree preferred, or equivalent experience.

Why Join Us?

• Competitive compensation and a robust benefits package, such as:
  • Above benchmark health care plan
  • 401(k) match
  • Education assistance, including student loan relief
  • Company-paid identity theft coverage
• Hybrid in-office schedule
• Supportive leadership and team environment
• Company values focused on kindness, humility, teamwork, and a desire to provide truly exceptional service and solutions to our clients. It is these values that have earned our consistent nomination as a Top Workplace in Pittsburgh.

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Keywords : Pittsburgh jobs
Closed Date : 2025-06-29

Company Info

Company Info Henderson Brothers Inc.

Pittsburgh, PA(Central Business District area), United States

Company Profile