Department Administrative & Imaging Coordinator

Indiana University; Bloomington (IN); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for IU courses

Paid holidays and generous PTO

Employee assistance program

Job summary

Indiana University in Bloomington seeks an Administrative Generalist to provide comprehensive office support for the Department of Mathematics. You will handle mail, scheduling, copying, course materials, and faculty/guest services, while coordinating with staff on grants, billing, and reports.

The role requires at least a high school diploma and 4 years of relevant experience, excellent communication, organization, and discretion.

Qualifications

• Proficient communication and interpersonal skills essential.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational, time-management and multitasking abilities.
• Professional conduct with diverse populations, including faculty and students.
• Capable of leading and training others when needed.

Responsibilities

• Manages departmental imaging, duplicating, and exams processing.
• Serves as primary contact and info resource for students, faculty, and staff.
• Coordinates mail, supplies, scheduling, and classroom events.
• Prepares reports on copy usage and billing.
• Computes and maintains faculty directories and access to copiers.
• Supports graduate and undergraduate hiring processes and I-9/background checks.
• Backup for timesheet approvals and office website maintenance.

Skills

Proficient communication

Interpersonal skills

Organizational skills

Confidential information

Judgment & decision making

Professionalism

Multitasking

Time management

Leadership

Education

High school diploma or equivalent

Job description

Indiana University in Bloomington seeks an Administrative Generalist to provide comprehensive office support for the Department of Mathematics. You will handle mail, scheduling, copying, course materials, and faculty/guest services, while coordinating with staff on grants, billing, and reports.

The role requires at least a high school diploma and 4 years of relevant experience, excellent communication, organization, and discretion.