Department Admin & Programs Specialist II

Westfield State University; Westfield (MA); On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation & sick leave

Tuition waivers

Job summary

Westfield State University seeks an Administrative Assistant II for the Management and Marketing Department. This on-campus, full-time permanent role provides general administrative support to the Chairs and department, including scheduling, budgeting, data management, and coordination of meetings and events.

The position requires handling multiple tasks with accuracy, maintaining confidential information, and supervising work-study students as needed.

Qualifications

• Knowledge of office management principles and clerical practices.
• Ability to follow written and oral instructions.
• Effective written and oral communication skills.
• Ability to interact professionally with students, faculty and staff.
• Attention to detail in record keeping and administration.
• Ability to exercise sound judgment and discretion with confidential information.
• Ability to manage multiple tasks and priorities.
• Ability to plan, monitor, and coordinate work processes.

Responsibilities

• Assists Department Chairs and faculty with day-to-day operations and records.
• Acts as liaison between Chairs, faculty, students and other stakeholders.
• Coordinates scheduling, agendas, and minutes for department meetings.
• Provides clerical support, prepares correspondence and reports.
• Maintains department budgets, tracks expenditures and uses Banner for finance records.
• Supports event planning and coordination for department activities.
• Supervises work-study students as assigned.
• Keeps department handbooks, student records and syllabi organized.

Skills

Office management

Follow instructions

Effective communication

Relationship building

Attention to detail

Discretion

Multitasking

Planning & coordination

Tools

Banner System

Managed Reporting System

Microsoft Excel

Microsoft Teams

Microsoft Word

Job description

Westfield State University seeks an Administrative Assistant II for the Management and Marketing Department. This on-campus, full-time permanent role provides general administrative support to the Chairs and department, including scheduling, budgeting, data management, and coordination of meetings and events.

The position requires handling multiple tasks with accuracy, maintaining confidential information, and supervising work-study students as needed.