Department Admin Associate, Earth & Environmental Sciences

University of Kentucky; Lexington (KY); On-site; USD 24,000 - 39,000; Full time

Job summary

The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences.

This role supports day-to-day administration and operations, working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners to ensure efficient processes and a positive experience for the department community.

Qualifications

• AA degree required for position.
• 4 years of related experience in academic/administrative settings.
• Strong organizational, communication, and detail-oriented capabilities.
• Ability to manage confidential information with discretion.

Responsibilities

• Support daily departmental operations and administrative workflows for department leadership, faculty, students, and staff.
• Coordinate submissions and requests through University systems, including purchasing, travel, hiring, payroll, facilities, IT, and student support processes.
• Assist with course scheduling, student overrides, graduate student administration, and maintenance of departmental records and files.
• Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs.
• Maintain departmental communications, including websites, listservs, resource email accounts, meeting materials, and faculty meeting minutes.
• Coordinate department events such as colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, and recognition events.
• Assist faculty with travel reporting, administrative requests, and other operational needs.
• Interpret and apply University policies, procedures, and administrative guidelines while promoting consistent and efficient practices.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Attention to detail

Discretion and professionalism

Collaboration across departments

Customer service orientation

Experience maintaining administrative…

Problem solving and independent work

4 years of related experience

Education

AA

Tools

SAP

APEX

Excel

Access

Outlook

Word

Job description

The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences.

This role supports day-to-day administration and operations, working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners to ensure efficient processes and a positive experience for the department community.