Academic Admin & Ops Lead — Earth & Environmental Sciences

University of Kentucky; Kentucky; On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Hybrid work eligibility

Job summary

The University of Kentucky in Lexington, KY seeks a Department Academic Administration Associate to support day-to-day department operations, student and faculty services, and coordination with College and University units. This role reports to department leadership and helps ensure efficient processes and a welcoming environment for the department community.

Responsibilities include managing administrative workflows, course scheduling support, maintaining records, coordinating events, and

Qualifications

• Associate’s degree required.
• 4 years of related experience.
• Experience supporting academic administration is preferred.

Responsibilities

• Support daily departmental operations and administrative workflows.
• Coordinate submissions and requests through university systems (purchasing, travel, hiring, payroll, facilities, IT, student support).
• Assist with course scheduling and graduate student administration.
• Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs.
• Maintain departmental communications and meeting materials.
• Coordinate department events (colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, recognition).
• Assist faculty with travel reporting and other operational needs.
• Interpret and apply University policies ensuring consistent practices.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion

Cross-department collaboration

Customer service orientation

Problem solving

Independent worker

Education

Associate degree

Tools

SAP

APEX

Excel

Access

Outlook

Word

Job description

The University of Kentucky in Lexington, KY seeks a Department Academic Administration Associate to support day-to-day department operations, student and faculty services, and coordination with College and University units. This role reports to department leadership and helps ensure efficient processes and a welcoming environment for the department community.

Responsibilities include managing administrative workflows, course scheduling support, maintaining records, coordinating events, and