Strategic Operations Lead for Academic Administration

Phase2 Technology; Austin (TX); On-site; USD 99,000 - 121,000; Full time

Job summary

The University of Texas at Austin seeks an Assistant Director of Operations for the Department of Earth and Planetary Sciences on the UT Jackson School of Geosciences. You will lead administrative functions, oversee budget and contracts, and coordinate with the Chair and school leadership to ensure compliant, strategic operations.

As the department's senior administrative leader, you will manage staff, develop procedures, and serve as a key interface with university stakeholders to sustain

Qualifications

• Bachelor's degree and seven years of progressively responsible experience in administration, business operations, finance, management, or higher education administration.
• Demonstrated experience developing and managing complex budgets and analyzing financial data to support operational planning and decision-making.
• Experience overseeing multiple administrative functions, such as accounting, business operations, contracts and grants administration, travel, information technology, or related areas.
• Experience interpreting and applying organizational policies, procedures, regulations, and compliance requirements.
• Demonstrated leadership and supervisory experience, such as managing and developing staff.
• Excellent analytical, organizational, problem-solving, and decision-making skills.
• Exceptional written, verbal, and interpersonal communication skills, with the ability to build effective working relationships across all levels of an organization.
• Demonstrated ability to manage multiple priorities and deadlines in a complex, fast-paced environment.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Department Operations and Strategic Administration: translate priorities into operational plans and coordinate across functions.
• Provide day-to-day leadership for administrative managers and support staff, ensuring alignment and execution.
• Develop and coach administrative staff, fostering service, accountability, and collaboration.
• Develop, implement, and evaluate departmental policies and workflows.
• Provide guidance to the Chair on faculty-related processes and initiatives with Faculty Affairs coordination.
• Manage administrative processes on behalf of the Department Chair under delegated authority.

Skills

Leadership

Budgeting

Policy compliance

Communication

Strategic planning

Education

Bachelor's degree

Master's degree (preferred)

Job description

The University of Texas at Austin seeks an Assistant Director of Operations for the Department of Earth and Planetary Sciences on the UT Jackson School of Geosciences. You will lead administrative functions, oversee budget and contracts, and coordinate with the Chair and school leadership to ensure compliant, strategic operations.

As the department's senior administrative leader, you will manage staff, develop procedures, and serve as a key interface with university stakeholders to sustain