Denver On-Site Administrative & Order Entry Pro

TEKsystems; Denver (CO); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Time Off

Job summary

TEKsystems is seeking an Administrative Coordinator / Order Entry Specialist for an on-site role in Denver, CO. The position involves handling high-volume customer orders, coordinating with dealers, processing purchase orders, and supporting invoicing and day-to-day office operations.

The ideal candidate will be detail-oriented with strong organizational and communication skills, able to manage competing priorities in a fast-paced environment and exhibit a proactive, team-oriented mindset.

Qualifications

• 1-2 years of administrative, office support, customer service, or front desk experience.
• Strong attention to detail and organizational skills.
• Ability to perform repetitive tasks with a high degree of accuracy throughout the workday.
• Strong verbal and written communication skills.
• Ability to receive feedback constructively and apply coaching effectively.
• Demonstrated ability to manage competing priorities and stay organized in a fast-paced environment.
• Proactive mindset with a willingness to assist others and contribute to team success.
• Interest in building a long-term career within a growing organization.

Responsibilities

• Order Processing & Customer Support: Accurately enter and manage a high volume of customer orders across multiple accounts.
• Coordinate will-call orders, ensuring customer pickup dates are confirmed and warehouse fulfillment processes are communicated effectively.
• Process purchase orders for online orders, freight orders, and backordered products.
• Communicate with dealers regarding order status, damages, returns, replacements, and inquiries.
• Maintain accurate records and documentation related to orders and customer communications.
• Administrative & Operational Support: Assist with daily invoicing processes by matching warehouse documentation and submitting files to invoicing.
• Complete end-of-day administrative tasks related to warehouse order fulfillment.
• Answer incoming phone calls and direct callers to the appropriate team members.
• Provide general office support and maintain office supplies.
• Collaborate with warehouse and office staff to ensure seamless day-to-day operations.
• Team Support: Proactively identify opportunities to assist coworkers and support business needs.
• Prioritize daily responsibilities based on urgency and business impact.
• Maintain a positive, team-oriented attitude while adapting to changing priorities.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Ability to manage multiple priorities

Job description

TEKsystems is seeking an Administrative Coordinator / Order Entry Specialist for an on-site role in Denver, CO. The position involves handling high-volume customer orders, coordinating with dealers, processing purchase orders, and supporting invoicing and day-to-day office operations.

The ideal candidate will be detail-oriented with strong organizational and communication skills, able to manage competing priorities in a fast-paced environment and exhibit a proactive, team-oriented mindset.