Dental Office Manager

Modern Dental Smiles; Wellington (FL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental benefits for you and family

Paid Time Off (PTO)

Paid Holidays

Job summary

Modern Dental Smiles is a privately owned dental practice across three Palm Beach County locations. We seek an experienced Office Manager to lead front and clinical staff, oversee daily operations, verify insurance, and manage ledgers with our owner to ensure top-tier patient care and transparent billing.

Ideal candidates have 5+ years of dental office leadership, strong Dentrix skills, and a track record of building positive, high-performing teams across multiple locations.

Qualifications

• 5+ years of dental office leadership experience.
• Proven ability in dental office operations and patient relations.
• Experience with Dentrix and other dental management platforms.

Responsibilities

• Oversee daily office operations and patient flow.
• Lead front office and clinical staff; foster a positive culture.
• Oversee dental insurance verifications, eligibility, and claims follow-ups.
• Manage patient ledgers, billing education, and payment collections.
• Support Treatment Coordinators to present treatment plans with clear financial options.
• Utilize practice systems to track performance metrics and scheduling.

Skills

Office leadership

Team building

Schedule management

Patient relations

Billing education

Communication

Integrity

Tools

Dentrix

Dental Intelligence

Job description

About Modern Dental Smiles

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Modern Dental Smiles is an established, premier privately owned dental practice led by a single owner across three state-of-the-art locations in Palm Beach County (Jupiter/Juno Beach, Boynton Beach, and Wellington). Our dynamic team consists of multiple dental associates, experienced hygienists, and dedicated administrative and clinical support professionals working together to provide comprehensive care.

We offer full-scope general dentistry, cosmetic dentistry, implant dentistry, and orthodontics in a modern, welcoming environment. Candidates with practical knowledge in dental insurance verification, claim status follow-ups, and ledger oversight are strongly welcomed.

Our Vision & Leadership Culture

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We believe that great practice leadership starts with an inspiring, healthy, and positive work culture. In our practice, transparent billing education and financial clarity are essential parts of our core culture. We value an Office Lead who brings genuine, uplifting energy to work and in their everyday life, fostering strong team unity, accountability, and mutual respect. In this role, you will serve as the operational anchor of our practice—aligning closely with our owner’s vision, empowering our staff, and ensuring our high standards of patient care and transparent financial education are delivered every single day.

Why You’ll Love Leading With Us

• Doctor-Owned & Vision-Driven: Enjoy leading in a cohesive, supportive environment without the red tape of corporate dentistry.
• Stable Leadership Schedule: Full-time hours, Monday – Friday, 8:00 AM – 5:00 PM.
• Competitive Compensation & Benefits: Highly competitive salary based on experience, health insurance options, dental benefits for you and your family, and Paid Time Off (PTO) / Paid Holidays.
• Multi-Location Impact: Collaborate across providers and locations with direct support from ownership.

Key Responsibilities

• Operational Leadership: Oversee daily office operations, maintaining smooth patient flow, schedule optimization, and a productive, stress-free office environment.
• Team Empowerment & Culture: Lead, mentor, and support front office and clinical staff; foster a positive, accountable team environment aligned with practice goals.
• Ledger & Insurance Oversight: Oversee dental insurance verifications, eligibility confirmation, claim status follow-ups, and patient account ledgers to ensure clear billing education and financial clarity for our patients.
• Financial & Billing Clarity: Ensure accurate ledger management, clear billing education for patients, and effective management of account balances, claims statuses, and payment collections.
• Treatment Presentation Support: Partner with Treatment Coordinators to ensure complex multi-specialty treatment plans (general, cosmetic, implants, ortho) are presented clearly with transparent financial options.
• Practice Systems Management: Utilize Dentrix (and Dental Intelligence) to track practice performance metrics, appointment capacity, and operational efficiency.

Qualifications

What We Are Looking For

• 5+ years of successful Dental Office Management / Dental Leadership experience.
• Familiarity with dental insurance verification , checking claim statuses, and managing patient account ledgers.
• Proven track record in dental office operations, schedule management, team building, and patient relations.
• High proficiency in Dentrix (and other dental management platforms).
• A naturally positive, solution-oriented leader who communicates with clarity, acts with integrity, and thrives in bringing our owner’s vision to life.