Dental Office Manager

MIRROR IMAGE DENTAL LLC; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

MIRROR IMAGE DENTAL LLC in Phoenix, Arizona is seeking an Office Manager to oversee general administrative functions of the office. Responsibilities include managing supplies, organizing company events, and ensuring compliance with dental regulations.

The ideal candidate will have at least three years of office management experience and superb communication skills, with bilingual abilities in Spanish preferred. This role is crucial for maintaining a smooth operation and supporting the team.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• Three years of previous office management experience.
• Superb communication skills; Spanish bilingual preferred.

Responsibilities

• Order and maintain office-related supplies.
• Organize company events and delegate work to staff.
• Arrange travel and provide backup support.

Skills

Office management

Communication skills

Bilingual (Spanish)

Education

High school diploma or equivalent

Associate degree (preferred)

Job description

Mirror Image Dental is looking for an Office Manager to oversee the general administrative functions of the office.

Responsibilities

• Order and maintain office-related supplies, including furniture, letterhead, and other needed items. Deliver or order food or drinks for events.
• Organize company events, meetings, and conferences; supervise, monitor, and delegate work to administrative staff. Create a system for file location and review. Organize onboarding for new employees. Maintain the office budget.
• Arrange and book travel and accommodations; respond to correspondence, complaints, and inquiries. Provide backup support—answer phones, sort mail, and prepare documents.
• Insurance – Clear understanding of dental insurance, coverage, and communication with insurance providers. Must be strong and independent, as others rely on you for support and training (treatment coordinator).
• Compliance – Oversee and ensure office compliance with OSHA, HIPAA, and other dental-related bodies (with doctor assistance). Monitor daily and record logs/binders.

Requirements

• A high school diploma or equivalent is required; associate degree preferred.
• Three years of previous office management experience.
• Superb communication skills (Spanish bilingual preferred).