Dental Office Manager

MIRROR IMAGE DENTAL LLC; Paradise Valley (AZ); On-site; USD 37,195 - 45,460; Full time

Job summary

Mirror Image Dental is seeking an Office Manager to oversee the general administrative functions of the dental office. The role requires a proactive, flexible candidate who can thrive in a startup setting and support multiple levels of staff.

Responsibilities include budgeting, events, onboarding, and daily office coordination. The ideal candidate has three years of office management experience, excellent communication skills, and preferably bilingual Spanish.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Three years of previous office management experience.
• Superb communication skills; Spanish bilingual preferred.

Responsibilities

• Supplies – Order and maintain all office-related supplies and budget.
• Manage – Organize events, meetings, conferences, supervise staff and onboarding.
• Coordinate – Arrange travel and accommodations; respond to inquiries and maintain documents.
• Insurance – Understand dental insurance and communicate with providers.
• Compliance – Oversee OSHA, HIPAA and related compliance with doctor support.

Skills

Communication skills

Spanish bilingual

Office management

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Job description

Mirror Image Dental is looking for an Office Manager to join our team! The Office Manager is responsible for overseeing the general administrative functions of the office. Check out our website and Instagram page for an inside look into what could be your new office / dental home!

Website: https://www.mirrorimagedental.com/

Instagram handle: mirrorimage.dental

Ideally, the candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs. This is especially true, as this practice is a dental startup. As such, the candidate must be flexible in their role. This is because the clinic will be operating under only a few staff members until the schedule builds and additional teammates can be recruited.

Responsibilities:

• Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage – Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.
• Coordination – Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.
• Insurance – Clear understanding of dental insurance, coverage, and communication with insurance providers. Must be strong and independent in this role, as we will have others relying on you for support and/or training (treatment coordinator).
• Compliance – Oversee and ensure office compliance with OSHA, HIPPA, and other dental related bodies (with Doctor assistance). Monitoring must be done daily and recorded in specified logs / binders.

Requirements:

• A high school diploma or equivalent is required; Associate degree preferred
• Three years of previous office management experience
• Superb communication skills (Spanish bilingual preferred)

Pay range offered is $27-33 per hour, full time (40 hour) position. Option to increase to salary possible depending on production and flow of startup.

Office schedule:

• Mon - Thur: 8am to 5pm
• Fri: 8am to 2pm
• Morning huddle help every day at 7:40am.

About Mirror Image Dental:

The practice is founded by Dr. Shane and Shawn Maule, twin brothers from the Scottsdale. Our practice looks to treat the needs of the community, namely families. However, Doctors Maule have extensive continued education from the Kois Center in Seattle, Washington. They look to bring the latest in science and esthetics to their patients.

For those candidates that are a good fit, we hope to create careers rather than just positions / jobs. As we work to build our practice during these early months , compensation will remain within the range listed. However, compensation can certainly increase as patient flow and clinic revenue rise. We look forward to your application and the chance to meet you in person!