Dental Office Manager

Commonwealth Dentistry; Charlottesville (VA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a full-time Office Manager for their new Charlottesville location. This pivotal role involves guiding the dental practice team to achieve productivity and patient satisfaction goals, while fostering a harmonious work environment. The ideal candidate will possess strong management experience, excellent interpersonal skills, and the ability to handle various responsibilities in a fast-paced setting. With a focus on patient care and operational efficiency, this position offers a unique opportunity to contribute to a thriving practice while enjoying competitive compensation and a range of employee benefits.

Benefits

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Vision Insurance

Qualifications

• 2+ years of management experience in a dental or medical setting.
• Strong organizational skills to manage multiple responsibilities.

Responsibilities

• Oversee office personnel and ensure compliant operations.
• Manage hiring, developing, and coaching of employees.
• Generate monthly reports and manage inventory.

Skills

Management Experience

Interpersonal Skills

Organizational Skills

Computer Proficiency

Patient Relations

Education

High School Diploma or Equivalent

Dental or Medical Management Certification

Tools

Microsoft Office Suite

Job description

Commonwealth Dentistryis looking for a full-time Office Manager for our brand new Charlottesville office! You can navigate your future by partaking in the ultimate employee experience & building long lasting relationships with your patients and co-workers, by helping them SMILE.

S- Sincerity (passion & excellence in everything we do)
M- Mastery of skills with on-the-job training
I- Integrity (doing the right thing all the time)
L- Laughter & Love (bring Joy and laughter to work- happiness is always a choice)
E- Excellent compensation, employee perks & benefits (competitive salary, medical, vision, dental, 401k, bonus plan & 100% paid for benefits such as telemedicine, short-term disability and life insurance). Oh did we mention our annual Vegas-them holiday party!

#ChangingLivesOneSmileAtATime

POSITION SUMMARY

The purpose of a dental office manager is to assist all staff in any way possible to become more efficient, productive, and competent, thus helping to create a profitable practice that delivers excellent service to patients.

This position is responsible for guiding the dental practice team to achievement of productivity and financial and patient satisfaction goals. Through management of revenues, front office procedures and practices, marketing and promotional programs, team development, and patient relations, this is a pivotal position that requires organization, positive interactions, excellent interpersonal and influencing skills, and willingness to assist with and/or direct a variety of responsibilities in the dental office.

Office manager mission statement

1. To help create an efficient and profitable practice that is known in the community for excellent service to its patients.
2. To help create a harmonious work environment.
3. To ensure that quality patient care guides all decision-making.

DUTIES AND RESPONSIBILITIES:
The dental office manager will manage the following duties and provide general supervision of the patient coordinators, dental assistants, dental hygienists, sterilization techs, treatment coordinators and others as assigned. Office Managers are expected to partner with onsite associate dentists to ensure the following: (Duties include but are not necessarily limited to):

• Oversees the responsibilities and duties of all the office personnel to ensure efficient and compliant operations within the practice
• Support community marketing events
• Responsible for personnel management duties including hiring, developing and coaching of employees
• Responsible for generating monthly reports and other intermittent reports
• Ensure expenses and invoices are submitted through electronic system in a timely manner
• Provides support to dentists and other team members on treatment planning, billing and insurance matters
• Required to have a detailed knowledge of the entire practice spectrum from patient care to business operations in order to make decisions that directly impact the success of the business
• Ensures the dental office is stocked with inventory such as dental supplies, tools, and office supplies.
• Responds to doctor, patient and employee concerns and inquiries
• General office duties and other duties as required

Essential Requirements & Qualifications:

• 2 or more years of management experience, preferably in a dental or medical setting
• Preferred 3-5 years of Front Office Dental experience
• Ability to organize and prioritize work load in order to meet established schedules, timelines or deadlines.
• Possesses the personal maturity and emotional intelligence to be able to manage working under demanding and challenging circumstances
• Displays a pleasant and respectful manner when dealing with patients and staff
• Exhibits patience, understanding and consideration for others
• Able to work independently toward predetermined outcomes or as a member of a group
• Computer proficiency including Microsoft Office Suite and the ability to learn new programs
• Ability to professionally present and speak in front of small and large groups
• Ability to demonstrate independent thinking and exercise good judgment
• Ability to formulate, affect , interpret, and/or implement operating practices
• Ability to demonstrate a teamwork approach to job responsibilities
• Ability to demonstrate initiative, dependability, and promptness
• Must perform frequent repetitive work with attention to detail
• Must have the ability to be flexible and accept different work assignments with a positive approach
• Ability to follow instructions and takes responsibility for own actions
• Ability to exercise confidentiality with Patients and patient care
• Must listen attentively for clarification to ensure necessary outcomes

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance