Defense IPT Program Coordinator – Naval Production

CIRCOR International, Inc.; Warren, Northern (MA, KY); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Generous paid time off

401k with company match

Educational Assistance

Life Insurance & Short-Term Disability

Job summary

CIRCOR International, Inc. is seeking a Program Support Specialist for Pumps Surface IPT in Warren, MA.

The role provides operational and administrative support to Navy/Maritime programs, coordinating with engineering, operations, supply chain, and finance to ensure on-time, within-budget execution. You will help maintain documentation, develop reports and dashboards, track schedules, and assist with procurement and contractual activities while ensuring compliance with ITAR, DFARS, and Navy

Qualifications

• Associate’s or Bachelor’s degree in Business, Engineering, Project Management, Supply Chain, or related field preferred.
• 2–5 years of experience supporting program management, project coordination, manufacturing operations, or defense-related programs preferred.
• Experience in Navy/Maritime, submarine systems, pumps, valves, fluid controls, or industrial manufacturing environments is a plus.
• Experience supporting government contracts or regulated industries preferred.

Responsibilities

• Support day-to-day IPT program activities for submarine and Navy-related product lines.
• Assist Program Managers in tracking schedules, milestones, deliverables, and production status to ensure program execution within scope, budget, and timeline requirements.
• Coordinate cross-functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Assist with monitoring hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Help ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow-up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Assist with proposal support, contract administration activities, and customer data requests when required.
• Coordinate travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

Skills

Organizational skills

Multitasking

Communication

Cross-functional collaboration

MS Office proficiency

Education

Bachelor’s/Associate degree in Business, Engineering, PM, or SC

Tools

Microsoft Project

ERP/MRP systems

Document control systems

Job description

CIRCOR International, Inc. is seeking a Program Support Specialist for Pumps Surface IPT in Warren, MA.

The role provides operational and administrative support to Navy/Maritime programs, coordinating with engineering, operations, supply chain, and finance to ensure on-time, within-budget execution. You will help maintain documentation, develop reports and dashboards, track schedules, and assist with procurement and contractual activities while ensuring compliance with ITAR, DFARS, and Navy