Defense Programs & IPT Coordinator

CIRCOR International, Inc.; Warren, Northern (MA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Ownership Program

Generous paid time off

Life Insurance

Short-Term Disability Insurance

Educational Assistance

401k with company match

Employee Referral Bonus Program

Job summary

CIRCOR Aerospace & Defense in Warren, MA seeks a Program Support Specialist to provide operational, administrative, and cross-functional support to Navy/Maritime programs within the After Market Group. You will collaborate with the Senior Program Manager and IPTs to ensure successful execution across production, delivery, financing, and documentation.

The role emphasizes strong organizational skills, cross-functional communication, and compliance with ITAR, DFARS and Navy specifications,

Qualifications

• 2–5 years of experience supporting program management, project coordination, manufacturing operations, or defense-related programs.
• Experience in Navy/Maritime, submarine systems, pumps, valves, or fluid controls is a plus.
• Experience supporting government contracts or regulated industries preferred.
• Associate/Bachelor’s degree in Business, Engineering, PM, or related field preferred.

Responsibilities

• Support day-to-day IPT program activities for after market and Navy-related product lines.
• Assist Program Managers in tracking schedules, milestones, deliverables, and production status.
• Coordinate cross-functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Assist with monitoring hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Help ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow-up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Assist with proposal support, contract administration activities, and customer data requests when required.
• Coordinate travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

Skills

Organizational skills

Multitasking in fast-paced defense/man

Written and verbal communication

MS Office Suite

Schedule/ program tracking

Cross-functional IPT collaboration

Navy/Maritime/Defense experience

ERP/MRP familiarity

Education

Associate/Bachelor’s degree in Business/Engineering/PM/Supply Chain

Tools

MS Project

ERP/MRP systems

Job description

CIRCOR Aerospace & Defense in Warren, MA seeks a Program Support Specialist to provide operational, administrative, and cross-functional support to Navy/Maritime programs within the After Market Group. You will collaborate with the Senior Program Manager and IPTs to ensure successful execution across production, delivery, financing, and documentation.

The role emphasizes strong organizational skills, cross-functional communication, and compliance with ITAR, DFARS and Navy specifications,