Dean's Office Executive Assistant – Operations & Budgets

Park University; Parkville (MO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and life insurance

Retirement plan

Tuition-paid undergraduate classes for

employees and dependents

Job summary

Park University in Parkville, Missouri, seeks an Executive Administrative Assistant to support the Dean of Faculty, coordinating complex calendars and confidential communications across five academic divisions.

The role handles faculty recruitment logistics, budget tracking, governance support, and cross-divisional projects, working with the Academic Affairs team to advance priorities and ensure smooth operations of the Dean’s Office.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• Minimum of five years of progressively responsible administrative experience, preferably in higher education or a complex organizational environment; experience serving senior academic leaders strongly preferred.

Responsibilities

• Manage the Dean’s calendar, schedule and coordinate internal and external meetings, and prioritize appointments.
• Prepare agendas, briefing materials, presentations, and meeting minutes, and track follow-up items for Divisional Associate Deans Council meetings.
• Screen and triage calls, email, and requests; draft and manage professional correspondence on behalf of the Dean.
• Maintain files and records with strict attention to confidentiality and compliance.
• Help track program accreditation activities across the Divisions to ensure compliance at the University-level in terms of program accreditation actions and statuses.
• Maintain master calendar of key faculty and student events to facilitate engagement by University leadership.
• Coordinate travel arrangements, reimbursements, and expense reporting for the Dean and visiting faculty/guests.
• Serve as budget manager at the Dean level, which includes all budgets supporting cross-divisional functions.
• Collect budget requests from the Divisions as part of annual budget preparation, documenting rationales and noting budget items that connect to assessment outcomes.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

Microsoft 365

Zoom

Microsoft Teams

Canvas LMS

Job description

Park University in Parkville, Missouri, seeks an Executive Administrative Assistant to support the Dean of Faculty, coordinating complex calendars and confidential communications across five academic divisions.

The role handles faculty recruitment logistics, budget tracking, governance support, and cross-divisional projects, working with the Academic Affairs team to advance priorities and ensure smooth operations of the Dean’s Office.