Dean's Office Executive Assistant – Fine Arts

Dallas Baptist University; Dallas (TX); Presencial; USD 42 000 - 64 000; Tempo integral

Resumo da oferta

Dallas Baptist University in Dallas, TX seeks an Assistant to the Dean for the College of Fine Arts. The role supports the Dean, department chairs, and faculty with office operations, scheduling, budgeting, communications, and event coordination.

Responsibilities include calendar management, course scheduling input, payroll/payables coordination, and governance of COFA events and online platforms. Flexibility for odd hours and on-campus presence is expected.

Qualificações

• Experience in executive administrative support is preferred.
• Strong organizational, communication, and confidentiality skills.
• Proficiency with campus software such as Colleague and Informer is strongly desired.
• Ability to manage multiple tasks and deadlines.

Responsabilidades

• Manage the Dean’s calendar and schedule appointments and meetings.
• Serve as the Dean’s main administrative assistant.
• Coordinate communication between the Dean and the Provost.
• Input course scheduling in Coursedog and process revisions with Dean and chairs.
• Handle COFA financial and business operations incl. PO processing, payroll advices, budgeting, and AP communications.
• Coordinate hiring processes for COFA staff and faculty.
• Oversee COFA departments and student workers; maintain faculty rosters and catalog entries.
• Proof event programs in InDesign and print approvals.
• Assist with COFA social media coordination and web content updates.
• Manage music department inventory and COFA storage facilities.
• Coordinate with campus staff on event logistics and venues.
• Assist in advising students as needed.

Conhecimentos

Leadership & supervision

Effective communication

Organization

Interpersonal sensitivity

Research & reporting

Professionalism & confidentiality

Deadline-driven

Team collaboration

Ferramentas

Microsoft Office

Colleague

Entrinsik Informer

Planning Center Online

Adobe Creative Suite

Avid Sibelius

Finale Music Notation

Descrição da oferta de emprego

Dallas Baptist University in Dallas, TX seeks an Assistant to the Dean for the College of Fine Arts. The role supports the Dean, department chairs, and faculty with office operations, scheduling, budgeting, communications, and event coordination.

Responsibilities include calendar management, course scheduling input, payroll/payables coordination, and governance of COFA events and online platforms. Flexibility for odd hours and on-campus presence is expected.