Dean’s Office Administrative Coordinator

Rutgers University; New Brunswick, Northern (NJ, KY); On-site; USD 66,000 - 93,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation and leave programs

Competitive retirement benefits

Educational benefits

Life insurance coverage

Employee discount programs

Job summary

Rutgers University seeks an Administrative Coordinator for the Dean’s Office at the Robert Wood Johnson Medical School. The role provides administrative support, planning assistance, calendar management, procurement, and financial analyses to ensure smooth office operations.

Responsibilities include liaison with Procurement, Accounting and Payroll, screening inquiries, travel arrangements, and maintaining project workflows.

Qualifications

• Must be proficient in computer applications as required by the department.
• Excellent verbal communication, writing and presentation skills, and strong interpersonal skills.
• Be self-motivated with a pro-active approach.

Responsibilities

• Provides administrative, analytical, computing and staff support. Executes assignments (maintains timelines) and data handling.
• Screens calls, receives correspondence, schedules meetings and handles inquiries.
• Manages complex multi-stakeholder calendars, coordinates travel, agendas and minutes.
• Maintains department accounts, monitors expenditures and ensures budget compliance.
• Coordinates office operations, forms, space, equipment and supplies; suggests improvements.

Skills

Computer skills

Verbal & written communication

Interpersonal skills

Self-motivated

Education

Bachelor’s degree + 5 years admin experience

Equivalent experience/education substitution

Job description

Rutgers University seeks an Administrative Coordinator for the Dean’s Office at the Robert Wood Johnson Medical School. The role provides administrative support, planning assistance, calendar management, procurement, and financial analyses to ensure smooth office operations.

Responsibilities include liaison with Procurement, Accounting and Payroll, screening inquiries, travel arrangements, and maintaining project workflows.