Dean’s Health Professions Administrative Lead

Lincoln Land Community College; Springfield (IL); On-site; USD 42,000 - 49,000; Full time

Benefits offered by this job

23 paid holidays

Fridays off during summer (12 weeks)

Personal days

Sick days

Vacation days

Tuition waivers for staff and depend—

Fitness center access

Employee Assistance Program (EAP)

Job summary

Lincoln Land Community College seeks an Administrative Assistant to the Dean of Health Professions to provide essential administrative support for the Allied Health Professions department.

You will work closely with the Dean, faculty, and staff to coordinate academic scheduling, communication, and program documentation, helping ensure efficient department operations and high-quality student support.

Qualifications

• High school diploma or equivalent.
• At least 1–3 years experience in office management or as support staff in an academic setting (or similar environment).
• Associate’s degree preferred; however a certificate of completion in clerical/office assistant practices or 18 semester hours of coursework with significant work experience will be considered in lieu of an Associate degree.

Responsibilities

• Assist the Dean with course scheduling.
• Assist the Dean with adjunct staff assignment process.
• Assist the Dean with full-time faculty assignment/load process.
• Assist the Dean with textbook adoption process and procure desk copies for faculty.
• Assist the Dean with obtaining faculty and course information for student evaluation processes.
• Maintain program documentation and accreditation-related records.
• Coordinate communication to department members and external constituents as needed.
• Create spreadsheets and documents for assigned tasks.
• Field requests, arrange meetings, and coordinate with publishers, vendors, and LLCC offices.
• Coordinate ordering of supplies, place work orders, and maintain equipment.
• Assist the Dean with financial reports and files.
• Assist with faculty absences and substitution processes.
• Hire, supervise, and train student employees; schedule hours and approve time.
• Prepare meeting records and agendas; schedule and attend department meetings.
• Perform other duties as assigned.

Skills

Office management

Scheduling

Interpersonal communication

Multitasking

MS Office

Education

High school diploma or equivalent

Associate’s degree preferred

Certificate in clerical/office practices or 18 college hours

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Outlook

Job description

Lincoln Land Community College seeks an Administrative Assistant to the Dean of Health Professions to provide essential administrative support for the Allied Health Professions department.

You will work closely with the Dean, faculty, and staff to coordinate academic scheduling, communication, and program documentation, helping ensure efficient department operations and high-quality student support.