Campus Health Assistant & EHR Coordinator

Lincoln University of Pennsylvania; Pennsylvania; On-site; USD 41,000 - 50,000; Full time

Job summary

The Medical Assistant at Lincoln University Health Services provides clinical, administrative, and operational support to the campus health team. They assist nurses, medical providers, and the campus physician with daily operations, student care coordination, scheduling, documentation, and EHR management in a confidential, student-centered environment.

This role emphasizes timely, professional health services, collaboration with campus partners, and a flexible schedule to meet student needs,

Qualifications

• High school diploma or GED required; MA training program preferred.
• Medical Assistant certification preferred.
• Experience in a medical office, college health center, clinic, or healthcare setting preferred.
• Experience with electronic health records, data entry, scheduling systems, and office technology.
• Strong organizational, communication, and customer service skills.
• Ability to manage confidential information with professionalism and discretion.
• Ability to work effectively with college students and a diverse campus community.
• Ability to multitask, prioritize assignments, and work in a fast-paced environment.

Responsibilities

• Assist nurses and the medical doctor with student visits, screenings, and basic clinical procedures.
• Prepare exam rooms and ensure supplies and equipment are clean, stocked, and ready for use.
• Obtain and document student vital signs, health history updates, and reason for visit as directed.
• Assist with health screenings, immunization clinics, wellness events, and campus health initiatives.
• Maintain confidentiality and follow all HIPAA, FERPA, and university privacy guidelines.
• Support follow-up communication with students regarding appointments, referrals, required documents, and health-related needs.
• Schedule student appointments for Health Services, including medical provider visits, nurse visits, immunizations, and follow-up appointments.
• Greet and check in students in a professional, welcoming, and confidential manner.
• Answer phone calls, respond to inquiries, and direct students to appropriate services or staff.
• Maintain accurate calendars for Health Services staff and providers.
• Assist with managing student forms, medical documentation, immunization records, and required health compliance documents.
• Support daily office operations, including filing, scanning, copying, organizing records, and maintaining office supplies.
• Manage and maintain the Electronic Health Record system, including student profiles, appointment records, clinical documentation, uploaded forms, and service data.
• Enter accurate data into the EHR and other university systems as required.
• Monitor EHR workflows and assist staff with basic system navigation and documentation needs.
• Ensure records are complete, accurate, confidential, and maintained according to university and legal requirements.
• Complete purchasing requisitions for medical supplies, office supplies, equipment, and other departmental needs.
• Communicate with vendors and university purchasing offices as needed.
• Maintain organized purchasing records, receipts, invoices, and budget-related documentation.
• Work collaboratively with nurses, the medical doctor, Counseling Services, Student Wellbeing, Public Safety, Residence Life, Athletics, and other campus partners as appropriate.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Data entry

Education

High school diploma or GED

Medical Assistant training program

Medical Assistant certification

Tools

EHR systems

Scheduling systems

Office software

Job description

The Medical Assistant at Lincoln University Health Services provides clinical, administrative, and operational support to the campus health team. They assist nurses, medical providers, and the campus physician with daily operations, student care coordination, scheduling, documentation, and EHR management in a confidential, student-centered environment.

This role emphasizes timely, professional health services, collaboration with campus partners, and a flexible schedule to meet student needs,