Automotive Office Assistant

Autos Of Chicago; Arlington Heights (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Company parties

Employee discounts

Health insurance

Training & development

Job summary

Autos of Chicago in Arlington Heights, IL is seeking an experienced Automotive Dealership Office Assistant to join our office team. You will support daily accounting, process deal paperwork, and work with Dealertrack DMS.

The ideal candidate has automotive dealership office or accounting experience, a solid understanding of dealership paperwork, and the ability to manage multiple tasks in a fast-paced environment. This is a full-time, on-site role with benefits.

Qualifications

• Dealertrack DMS experience is required.
• Dealership office/accounting experience preferred.
• Understanding of dealership paperwork and deal processing.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist with daily dealership accounting and office functions
• Work within Dealertrack DMS
• Process and review deal paperwork
• Assist with billing and posting deals
• Maintain and organize deal jackets and dealership records
• Assist with accounts payable and vendor invoices
• Review paperwork for accuracy and missing documents
• Assist with titles, payoffs, funding documents, and related paperwork
• Communicate with Sales, Finance, Service, and management
• Follow up on outstanding paperwork and ensure items are completed on time
• Provide general support to the Office Manager and accounting department

Skills

Dealertrack DMS

Dealership experience

Office accounting

Tools

Dealertrack DMS

Job description

Autos of Chicago – Arlington Heights, IL

Autos of Chicago is looking for an experienced Automotive Dealership Office Assistant to join our office team.

We are specifically looking for someone who understands dealership office operations and Dealertrack DMS. Automotive dealership experience is strongly preferred.

Benefits:

• Company parties
• Employee discounts
• Health insurance
• Training & development

Responsibilities

• Assist with daily dealership accounting and office functions
• Work within Dealertrack DMS
• Process and review deal paperwork
• Assist with billing and posting deals
• Maintain and organize deal jackets and dealership records
• Assist with accounts payable and vendor invoices
• Review paperwork for accuracy and missing documents
• Assist with titles, payoffs, funding documents, and related paperwork
• Communicate with Sales, Finance, Service, and management
• Follow up on outstanding paperwork and ensure items are completed on time
• Provide general support to the Office Manager and accounting department

Qualifications

• Dealertrack DMS experience
• Previous automotive dealership office/accounting experience preferred
• Understanding of dealership paperwork and deal processing
• Strong attention to detail
• Organized and able to manage multiple tasks
• Good computer and communication skills
• Dependable and able to work in a fast-paced dealership environment

This is not a general receptionist position. We are looking for someone with dealership office knowledge who can assist with day-to-day dealership operations.