Deal Desk Administrator — Data Entry & Paperwork Expert

Leif Johnson; Austin (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Leif Johnson Ford of Austin is seeking an organized, dependable Administrator to support our Sales and Finance teams with the administrative side of vehicle transactions. The role focuses on data entry, document preparation, paperwork organization, and deal processing to ensure accurate customer and vehicle information and properly routed forms.

You may assist customers with completing electronic or physical paperwork during the vehicle purchase process, contributing to a smooth, efficient

Qualifications

• Automotive dealership or office administration experience preferred.
• Deal processing or vehicle billing experience is a plus.
• Strong computer and data-entry skills.
• Comfortable learning and working in multiple software systems.
• Excellent attention to detail.
• Strong organizational and time-management skills.

Responsibilities

• Enter customer, vehicle, and deal information into dealership systems.
• Prepare, organize, scan, and upload sales documents.
• Review paperwork for missing information or signatures.
• Assist with electronic document processing.
• Route completed paperwork to Finance, Accounting, and Title departments.
• Maintain accurate digital and physical deal files.
• Follow up on incomplete documentation as needed.
• Assist Sales and Finance teams with administrative tasks.
• Help maintain an organized and efficient office workflow.

Skills

Data entry

Attention to detail

Organization

Time management

Discretion

Job description

Leif Johnson Ford of Austin is seeking an organized, dependable Administrator to support our Sales and Finance teams with the administrative side of vehicle transactions. The role focuses on data entry, document preparation, paperwork organization, and deal processing to ensure accurate customer and vehicle information and properly routed forms.

You may assist customers with completing electronic or physical paperwork during the vehicle purchase process, contributing to a smooth, efficient