Administrative Assistant

Leif Johnson; Austin (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Leif Johnson Ford of Austin is seeking an organized, dependable Administrator to support our Sales and Finance teams with the administrative side of vehicle transactions. The role focuses on data entry, document preparation, paperwork organization, and deal processing to ensure accurate customer and vehicle information and properly routed forms.

You may assist customers with completing electronic or physical paperwork during the vehicle purchase process, contributing to a smooth, efficient

Qualifications

• Automotive dealership or office administration experience preferred.
• Deal processing or vehicle billing experience is a plus.
• Strong computer and data-entry skills.
• Comfortable learning and working in multiple software systems.
• Excellent attention to detail.
• Strong organizational and time-management skills.

Responsibilities

• Enter customer, vehicle, and deal information into dealership systems.
• Prepare, organize, scan, and upload sales documents.
• Review paperwork for missing information or signatures.
• Assist with electronic document processing.
• Route completed paperwork to Finance, Accounting, and Title departments.
• Maintain accurate digital and physical deal files.
• Follow up on incomplete documentation as needed.
• Assist Sales and Finance teams with administrative tasks.
• Help maintain an organized and efficient office workflow.

Skills

Data entry

Attention to detail

Organization

Time management

Discretion

Job description

Leif Johnson Ford of Austin is looking for an organized and dependable Administrator to support our Sales and Finance teams with the administrative side of vehicle transactions.

This role is primarily focused on data entry, document preparation, paperwork organization, and deal processing. You’ll help make sure customer and vehicle information is entered accurately, required forms are completed, and documents are routed to the appropriate departments.

You may also assist customers with completing electronic or physical paperwork during the vehicle purchase process.

This is a great position for someone who enjoys administrative work, is comfortable working on a computer throughout the day, and pays close attention to details.

Location: Leif Johnson Ford of Austin

Responsibilities

• Enter customer, vehicle, and deal information into dealership systems
• Prepare, organize, scan, and upload sales documents
• Review paperwork for missing information or signatures
• Assist with electronic document processing
• Route completed paperwork to Finance, Accounting, and Title departments
• Maintain accurate digital and physical deal files
• Follow up on incomplete documentation as needed
• Assist Sales and Finance teams with administrative tasks
• Help maintain an organized and efficient office workflow

Preferred Experience

• Automotive dealership or office administration experience preferred
• Deal processing or vehicle billing experience is a plus
• Strong computer and data-entry skills
• Comfortable learning and working in multiple software systems
• Excellent attention to detail
• Strong organizational and time-management skills
• Ability to handle confidential customer information professionally
• Dependable and able to work accurately in a fast-paced environment

Qualifications

What We’re Looking For

We’re looking for someone who enjoys keeping things organized and making sure the details are handled correctly.

The ideal candidate is reliable, computer-savvy, detail-oriented, and comfortable supporting several people and processes throughout the day.

If you enjoy administrative work and want to be part of a busy dealership team, we’d love to meet you.