Data Specialist

Coffeyville Unified SD 445; Kansas; On-site; USD 42,000 - 48,000; Full time

Job summary

Coffeyville Unified School District 445 is seeking a Data Specialist to maintain accurate student and district data and support the district systems that rely on this information. This role focuses on Infinite Campus administration, enrollment processing, and state reporting.

The position supports rostering, data submissions to KSDE, and ongoing data quality checks, ensuring confidentiality and timely reporting throughout the school year.

Qualifications

• Experience maintaining student and district data with accuracy.
• Ability to pass a background check and TB skin test.
• Valid driver's license or state ID.

Responsibilities

• Maintain accurate student, enrollment, course, and staff information in the SIS.
• Coordinate data reporting submissions to KSDE.
• Roster students and teachers between Infinite Campus, Clever, and digital resources.
• Update data as enrollment, courses, and staff change.
• Review data to identify missing or inconsistent information.
• Track state reporting deadlines and KSDE communications.
• Serve as district-level Infinite Campus resource.
• Verify submissions and maintain documentation.
• Monitor access for students and staff.
• Support enrollment, withdrawal, and transfer processes.

Skills

Data management

SIS operations

Attention to detail

Tools

Infinite Campus

KSDE reporting

Job description

• Position Type: Secretarial/Clerical/Data Processing
• Date Posted: 8/24/2026
• Location: Board of Education
• Date Available: ASAP
• Closing Date: Until Filled

Data Specialist

Primary Purpose

The Data Specialist is responsible for maintaining accurate, timely, student and district data and supporting the district systems that rely on that information. This position serves as the district-level specialist for Infinite Campus, the district's Student Information System (SIS), and supports enrollment, state reporting, digital learning resources, and other district data needs.

Qualifications Profile

• TB Skin Test/Physical completed and on file
• Ability to pass a background check
• Valid driver's license or state issued ID

Essential Job Functions

• Maintain accurate student, enrollment, course, program, staff assignment, and other required information within the SIS.
• Coordinate required student and district data reporting and submissions to the Kansas State Department of Education (KSDE).
• Coordinate student and teacher rostering between Infinite Campus, Clever, and district-approved digital learning resources.
• Complete annual setup and make updates necessary for the beginning and throughout the year as enrollment, courses, and staff assignments change.
• Review data regularly to identify and resolve missing, inaccurate, or inconsistent information.
• Maintain an organized calendar of state reporting requirements and deadlines, monitoring KSDE communications to stay current on changes to reporting requirements and systems.
• Serve as the district-level specialist and primary resource for Infinite Campus.
• Verify completion of required submissions and maintain appropriate documentation.
• Monitor systems to identify students or staff who may be missing or have incorrect access.
• Support enrollment, withdrawal, transfer, and student record processes throughout the year.

Additional Responsibilities

• Assist district and building personnel with Infinite Campus questions and data needs.
• Prepare, review, validate, and submit required data within established timelines.
• Maintain confidentiality and security of student, staff, and district information.
• Create and maintain district email distribution groups based on current staff assignments, buildings, departments, and roles.
• Maintain organized procedures and records for recurring responsibilities and important processes.