Data Science School — Academic Admin & Operations

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 32,000; Full time

Job summary

The Rector & Visitors of the University of Virginia’s School of Data Science invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the school’s strategic goals and ensure smooth operations.

This role reports to the Associate Dean for Faculty and Academic Affairs and coordinates with the administrative team across the organization.

Qualifications

• Excellent verbal, written, and interpersonal communication skills.
• Effective workflow organization skills.
• Ability to be flexible, prioritize tasks, and to be organized.
• Develops and contributes to collaborative relationships to achieve goals for oneself, the School, and the University.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as a part of the general administrative core team to provide administrative coordination and support for operations, focusing on support of the Academic and Faculty Affairs Offices.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty as appropriate.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events including activities such as coordinating catering, reserving rooms, and other support.
• Serve as first point of contact for School of Data Science faculty regarding University and School expenditure and travel policy navigation; help create, refine, and clarify additional guidelines.
• Communicate with School of Data Science finance team to ensure appropriate and timely use of funds.
• Collect and document information related to financial processes in accordance with University and School policies.
• In addition to the above job responsibilities, other duties may be assigned.

Skills

Excellent verbal communication

Written communication

Interpersonal skills

Workflow organization

Time management

Adaptability

Education

High School Diploma or equivalent

Tools

Microsoft Office365

Job description

The Rector & Visitors of the University of Virginia’s School of Data Science invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the school’s strategic goals and ensure smooth operations.

This role reports to the Associate Dean for Faculty and Academic Affairs and coordinates with the administrative team across the organization.