Data Integrity & Records Specialist

Cooley LLP; San Francisco (CA); On-site; USD 70,202,000 - 104,587,000; Full time

Benefits offered by this job

Competitive compensation

Excellent benefits package

Paid Time Off 20 days

10 paid holidays

Parental leave and fertility benefits

Medical insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children/adults

Parental support benefits

Job summary

Cooley LLP seeks a BIC Data Integrity Assistant to support the Business Intake and Conflicts team. This role ensures accurate, timely maintenance of client/matter data and assists with engagement letters, waivers, and ethical walls.

The position emphasizes data integrity, documentation, and cross-functional collaboration with Compliance Analysts and other teams to enable reporting on AI use restrictions, ownership, and fee arrangements.

Qualifications

• Proficiency in Microsoft Office suite and iManage.
• Ability to work overtime as required.
• Prior experience in a law firm or conflicts department preferred.

Responsibilities

• Maintain the firm’s client administrative files by processing and filing all engagement, disengagement and waiver letters.
• Link parties in Open to approved and finalized matters.
• Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary.
• Prepare and process client and matter name change requests.
• Maintain inclusionary ethical walls in the Firm’s ethical walls database.
• Clean-up outstanding Open requests from departing or departed timekeepers and secretaries.
• Implement and maintain database warnings and alerts.
• Continually process reports associated with various database clean‑up projects.
• Assist with department projects as necessary.
• Participate in proof‑of‑concept testing of new technologies or solutions.
• Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone.
• All other duties as assigned or required.

Skills

Problem solving

Communication

Organization

Customer service

Education

Bachelor's Degree

Tools

Microsoft Office

iManage

Firm applications

Job description

Cooley LLP seeks a BIC Data Integrity Assistant to support the Business Intake and Conflicts team. This role ensures accurate, timely maintenance of client/matter data and assists with engagement letters, waivers, and ethical walls.

The position emphasizes data integrity, documentation, and cross-functional collaboration with Compliance Analysts and other teams to enable reporting on AI use restrictions, ownership, and fee arrangements.